Athletics and Recreation Events Assistant

The Role

This position is responsible for the delivery of Athletics & Recreation events; including Game Day Operations which requires an understanding of NIRSA, PACWEST, NWAC and CCAA leagues, policies and protocols.

A successful candidate will operate within a student-centered framework to enhance student engagement, enrich the student experience, and foster an environment for student success.

The Athletics & Recreation Event Assistant reports to the Manager, Athletics & Recreation Operations. Responsibilities Specific Responsibilities Include :

• Plan, coordinate and facilitate the delivery of Athletics & Recreation related events, activities and Game Day operations;
• Develop processes to ensure proficient execution of events, activities and Game Day Operations;
• Develop operational relationships with internal and external stakeholders to adhere to College SOPs, procedures, and protocols including municipal Facility Use policies;
• Deliver Game Day operations in accordance to the governing organizing sport bodies i.e. PACWEST, NWAC, CCAA, etc.;
• Liaise with the Athletics staff to organize and arrange promotional activities leading up to, during and following the event(s);
• Provide direction to Game Day staff to ensure the delivery of a first-class event characterized by exceptional customer service, a family -friendly event atmosphere and a professional work environment;
• Provide leadership and support the ongoing development of students;
• Liaise with campus Security on documentation for any accidents, incidents, injuries or security related manners that occur during the event;
• Generates and communicates statistical reports in compliance with sport governing body requirements; Ensure a safe an environment, facility and equipment for participants, spectators and staff;
• Monitor and report on event attendance, ticket sales, and gate and concession revenue;
• Generate weekly financial reporting and perform cash handling, in adherence to the College’s SOPs;
• Contribute to a team environment by working collaboratively and respectfully with all stakeholders;
• Maintain and file documentation and records according to specified requirements (College SOPs, Sport Governing Body). In consultation with the Manager, Athletics & Recreation Operations, communicates with coaches, and faculty (as directed), regarding information pertaining to student communication, media, branding requirements;
• Attend departmental meetings;
• Research emerging and innovative event and Game Day operation initiatives and strategies in post-secondary Athletics & Recreation.

To Be Successful in this Role You Will Need

• Post-secondary education is an asset.
• Available to work during evenings, weekends, holidays on and off campus.
• A demonstrated ability to lead, motivate and inspire students aged 17-25.
• Strong communication, time management and organizational skills.
• Strong computer skills with proficiency in a variety of computer applications including word processing, spreadsheet development, web based CMS, social media applications i.

e. Twitter, Facebook, Instagram, etc.

• Ability to attend meetings as requested.
• Demonstrated ability to initiate, organize and lead Athletics specific activities is an asset.
• Other related duties as assigned.
• Access to a vehicle and class V BC Driver’s License is required for the transportation of game day / event equipment.
26 days ago