Project Coordinator Indigenous Parallel, Planet Youth Calgary

Temporary Full-time, 12 month contract

At United Way of Calgary and Area, we believe that united, we make the biggest difference. We’re strongest when we come together to improve local lives and communities and when we come together as a team, we passionately propel our mission forward.

We’re currently looking for a Project Coordinator Indigenous Parallel, Planet Youth Calgary to join our team.

Reporting to the Manager Indigenous Parallel, Planet Youth Calgary, the Project Coordinator Indigenous Parallel, Planet Youth Calgary will provide administrative and project coordination support to support the development and implementation of the Indigenous Parallel of the Planet Youth initiative.

This will include support to the Indigenous Parallel Manager and Director of Planet Youth, as well as support to external committees and cross-functional internal teams.

Work may also be done to support the Director of Akak’stiman and the Indigenous Strategy for United Way Calgary and Area.

If you are passionate about your community, aspire to make an impact, thrive in a fast-paced environment, and want to make a difference, then we’re looking for you!

What you will do :

• Coordinate and make relatives with Indigenous Cultural Supports (Knowledge Keepers, community service providers)
• Experience with the coordination of Indigenous cultural events and comfortable participating in and supporting community gatherings
• Liaise with Elders and Knowledge Keepers to ensure Indigenous knowledge, ceremonies, and practices are included in PYC
• Represent the Planet Youth team professionally with an open, inclusive and supportive style
• Compile and organize documentation and calendars for meetings, projects, publications and ensure appropriate follow-up including meeting minutes
• Manage and coordinate reporting to leadership, internal and external stakeholder groups
• Prepare and maintain a variety of records, files, including information of a confidential nature
• Monitor expenses and allocations to budgets, prepare invoices and cheque requisitions and coordinate contracts for the team
• Prepare a variety of intermediate to advanced documents including PowerPoint Presentations and communications support
• Assist in assuring the success of performance review planning and monitoring
• Support new staff onboarding and administrative support
• Complete expense reports as required
• Arrange travel, including logistical preparation, materials preparation and appropriate follow-up
• Support staff with project management and coordination, including creating timelines, workback schedules, reports, and assigning of and monitoring completion of tasks
• Plan, organize and execute small scale and larger scale events, conferences, special projects, and meetings
• Liaise with other departments and work cross functionally as required

What you will bring

Experience :

• Three years of organizing and supporting with the implementation of community-based projects / initiatives
• Experience working with Indigenous communities preferred
• Degree with an emphasis in Indigenous education, history, health and well-being would be an asset
• A minimum of three to five years of progressively responsible administrative experience in office and administrative procedures
• Project coordination experience considered an asset
• Demonstrated experience working with senior leaders and a variety of external stakeholders
• Prior non-profit and executive office environment experience is preferred

Attributes :

• Emphasis on building positive, reciprocal relationships
• Diplomacy when navigating internal, community, and partner relationships
• Familiarity of local Indigenous cultural practices and protocols
• Excellent interpersonal and communications skills
• Strong problem-solving skills
• Demonstrate flexibility and curiosity to support a transformational, youth-centered initiative
• Detailed oriented while meeting deadlines
• Ability to plan, organize, manage priorities, and allocate resources effectively
• Strong analytical skills
• Strong ability to multi-task in a fast-paced environment with changing priorities
• Proficiency in Microsoft Office Suite software, including Word, Excel, PowerPoint, Teams, and Outlook scheduling
• Knowledge of SharePoint an asset
• Ability to learn and adapt quickly to new working environments

United, we make the biggest difference

United Way is a not-for-profit organization that has played a vital role in our community for over 80 years. As a social impact organization, our mission is clear : we mobilize communities for the common purpose of working together to create lasting social change.

In addition to meaningful work where you can have an impact, United Way also offers a comprehensive compensation and benefits package, a hybrid work environment, and flexible working hours.

Our Commitment to an Inclusive Culture

We are committed to creating an inclusive culture where everyone feels valued and respected, and that reflects the diverse community we serve.

We welcome applications from all qualified candidates and encourage candidates with diverse backgrounds, experiences, styles, and abilities to apply.

If you require accommodation at any stage of the hiring process, please let us know.

Our Commitment to Health and Safety

At United Way we are committed to protecting our team, our clients, and the community we serve by providing a safe and healthy workplace.

We will follow all health and safety guidelines in accordance with the Occupational Health and Safety Act of Alberta and Alberta Health Services guidelines.

To Apply

Send cover letter and resume (PDF) by 4 : 00 pm on September 30th, 2024 to [email protected]

Subject Line : Project Coordinator Indigenous Parallel, Planet Youth Calgary Your Name.

To learn more about the United Way of Calgary and the Area, please visit our website at www.calgaryunitedway.org.

We thank all applicants for their interest and effort in applying for this position, however, only those being considered will be contacted.