Corporate Receptionist

As a Corporate Receptionist, you will play a pivotal role in the daily operations of a dynamic investment firm. This position goes beyond a traditional front-desk role; it is an integral part of the Business Administration function within the company. You will be the first point of contact for high-net-worth investors, executive partners, and external visitors, ensuring that the firm’s image is one of excellence and professionalism.

Your day-to-day will involve a blend of reception duties, facilities management, and administrative support. You will be responsible for ensuring the office runs seamlessly, from managing vendor relationships for maintenance to ensuring the kitchen is stocked and meeting rooms are immaculate. This role requires a candidate who is not only service-oriented but also possesses the autonomy to manage projects, such as minor office improvements and event coordination. You will be working in a Business Administration capacity that requires discretion, attention to detail, and a "can-do" attitude.

Working in the financial district, you will be part of a close-knit team in Toronto while collaborating with broader teams across North America. The ideal candidate understands that Business Administration is the backbone of a successful corporate environment. Whether you are coordinating elevator access, managing courier services, or ensuring the coffee is brewing for a critical board meeting, your contribution is vital to the firm's success.

Advantages
• Competitive salary range of $52,000 - $56,000 per year, commensurate with experience.
• Comprehensive benefits package (Group, Single, or Family) with premiums 100% paid by the employer.
• Generous time-off policy including 15 vacation days plus 4 wellness days.
• Exclusive Perk: Office closure for two weeks during the Christmas/Holiday season, which is paid and not deducted from your vacation bank.
• Annual Health Spending Account of $1,000 to support your well-being.
• Weekly team lunches provided every Monday, fostering a collaborative culture.
• Annual performance-based bonus opportunity (5%).
• Beautiful, modern office, easily accessible by transit.
• Opportunity to work in a high-caliber Business Administration role within the private equity sector.

Responsibilities
• Ensure that workspaces, reception areas, and common zones reflect a professional and welcoming image for investors, partners, and external visitors at all times.
• Manage security protocols including elevator and parking access for employees and visitors across the office network.
• Maintain effective and ongoing communication with building owners and property managers to address facility issues promptly.
• Collaborate with external vendors and service providers to coordinate office repairs, maintenance work, and supply deliveries.
• Plan and oversee minor work projects and manual tasks to maintain an optimal, safe, and functional office environment.
• Organize and oversee meal and snack orders for daily office needs as well as special internal events and luncheons.
• Ensure the proper functioning of the kitchen area, including managing the dishwasher, water dispenser, and stocking coffee, tea, and other consumables.
• Manage the reservation schedule for conference rooms, ensuring they are fully prepped for internal and external meetings (technology checks, stocked refreshments, and immaculate cleanliness).
• Act as a central point of contact for Business Administration inquiries within the Toronto office.
• Support the broader team with ad-hoc administrative tasks to ensure operational efficiency.

Qualifications
• Excellent oral and written communication skills in English, with the ability to interact professionally with high-level executives and suppliers.
• Strong organizational skills and acute attention to detail, ensuring no aspect of the office environment is overlooked.
• Ability to work independently with minimal supervision while coordinating effectively with external vendors.
• Proactive problem-solving skills with the initiative to identify issues (e.g., maintenance needs) before they become problems.
• Ability to manage multiple priorities simultaneously in a fast-paced Business Administration setting.
• Proficiency with the Microsoft Office Suite (Outlook, Word, Excel) for scheduling and correspondence.
• Professional and friendly demeanor, capable of delivering "awesome" customer service to internal and external stakeholders.
• Willingness and ability to perform minor manual work related to office organization and light maintenance.

Summary
If you are an organized and personable professional ready to take the next step in your career within the field of Business Administration, this Corporate Receptionist role offers the perfect blend of challenge and reward. This is your chance to join a top-tier firm that values employee well-being and professional excellence.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.