Real Estate Administrative Assistant

Real Estate Assistant

We are looking for a highly organized, proactive, and people-focused Real Estate Assistant to support both our Transaction Services and Marketing functions.

This role sits at the center of the business. You will help ensure that every client experience is seamless, every transaction is handled with excellence, and our brand is represented consistently and professionally across all touch points.

This is not an entry-level admin role. It is a trust-based position for someone who thrives in fast-paced environments, loves systems and details, and takes pride in delivering a white-glove experience to clients, partners, and internal team members.

Responsibilities

Client Services & Transaction Support

• Support the client journey from offer to close , ensuring a smooth, professional, and well-communicated experience
• Prepare and manage transaction documentation (listing agreements, buyer agreements, amendments, compliance items, etc.)
• Coordinate key milestones : conditions, financing, inspections, firm dates, and closings
• Liaise with lawyers, lenders, stagers, photographers, inspectors, and other vendors
• Maintain accurate and up-to-date files in the CRM and transaction management systems
• Proactively communicate with clients to ensure they feel informed, supported, and valued

Marketing & Brand Support

Operations & Systems

What Success Looks Like in This Role

Who This Role Is For

You are someone who :

Nice-to-Have Skills

Compensation

$50,000 yearly

The Compass Real Estate Advisors' mission is to raise the bar for the real estate industry while exceeding our clients’ expectations, communicating at the highest level, and providing a WOW experience for our clients.

Our reputation for first-class service is second to none. Our attention to detail and high achievement make us the most well-respected and sought-after award-winning real estate professionals in Canada. Clients seek out our team, other agents look forward to working with us on transactions, and our team members enjoy the satisfaction of huge results and constant growth.

With over sixteen years of experience helping buyers and sellers just like yourself, we know how to locate the finest properties and negotiate the best deals. As top agents in the region, it’s our job to know about the latest market conditions, government regulations, and upcoming developments.

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