Legal Assistant - Trust, Wills, Estates and Charities (TWEC)

Who We Are

Fasken is a leading international business law and litigation firm, and was recently voted one of Canada’s Best Employers for 2023.

Our firm’s 950 lawyers are located across offices in Vancouver, Surrey, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg and an office in the professional and retail district known as Taza ( / Ta-Zah / ) on Tsuut’ina lands.

Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

Our clients interests are paramount in all that we do and we take pride in supporting our communities. We are a place where bright, talented, and collegial people want to work together and we work hard together to achieve our goals in a collaborative and efficient way.

A Day In The Life

The Legal Assistant contributes to the efficient day-to-day operations by providing clerical and administrative support to our lawyers.

This is done through exceptional practice management and client service, the ability to successfully handle competing priorities, and a high degree of confidentiality and discretion.

Responsibilities include, but are not limited to :

• Handle all administrative duties such as email and calendar management, coordinating meetings, attending to conflict searches and file opening / closing, preparing expense reports, engagement letters and routine correspondence etc.
• Prepare and maintain a bring-forward system, as well as provide appropriate reminders
• Ensure all physical and electronic filing is organized and up to date on a regular basis
• Liaise with Billing Coordinators for the monthly production of accounts
• Provide backup coverage in the absence of other assistants or team members
• Other duties, as assigned

Qualifications

• Completion of a post-secondary Legal Assistant or Law Clerk course
• A minimum of 3+ years’ working experience (large firm experience preferred) in Trusts, Wills, Estates and Charities
• In-depth understanding of business and legal terminology
• Strong technical skills using Microsoft Office 365
• Experience working with 3E, iManageWork, DocuSign

Must Haves

• Ability to manage the practices of multiple lawyers
• In-depth understanding of business and legal terminology
• Client Service mindset with a can do attitude
• Ability to work under pressure, manage multiple priorities, and multi-task in a fast-paced environment
• Ability to work independently and also be a flexible team player
• Highly organized, with meticulous attention to detail
• Excellent verbal and written communication skills
• Ability to maintain confidentiality of information

Why Work With Us

Fasken is dedicated to rewarding your contributions and encouraging your professional development. We offer a comprehensive salary and benefits package that is very competitive, together with opportunities for personal and professional growth.

Our benefits include :

• A health and wellness subsidy
• An annual education & tuition reimbursement
• Flexible medical and dental benefits (effective from day one)
• Short term and long term disability insurance
• Personal days
• Employee & family assistance program
• Paid vacation and sick days
• Group retirement savings plan with matching contributions
• Monetary incentive for employee referrals
• Flexible working arrangements
• Opportunities to give back to your community through firm initiatives
• An engaging firm culture that celebrates our hardworking and dedicated people

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome.

Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive.

Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Compensation

The typical salary range for this position is $50,000 - $70,000 annually; the base pay offered is based on location and may vary depending on job-related knowledge, skills, experience, internal and market equity.