Office Clerk and Administration

Our client in the West Island is currently looking for an office clerk and administration for a part time permanent position.

This role will consist of various administrative tasks such as answering client phone calls, invoices, data entry and filing.

They will also have many other tasks that are described in the role.

Advantages

Monday-Thursday 8AM-3PM or Flexible (Start day / time)

24-30 hours a week

$20-22 / hr

Contract to hire

Responsibilities

Will open mail once per week

Will enter new suppliers in Quick Books

Will scan all suppliers’ invoices into Receipt Bank :

o Upload Bills, Receipts, Invoices & Bank Statements; On the Go from Your Phone or Laptop.

o Easy Automation for Collecting, Processing & Publishing Receipts & Invoices. No More

Paper. Receipts, Invoices & More. Secure Digital Storage. No More Data Entry.

Will prepare and print checks monthly : every 15 th of the month.

o Each check will have an invoice

o Purchase order

o Copy of invoice with sign of approval

o Have checks signed and then file all documentation by supplier.

Answer phone calls for the club and take messages.

All general office duties; plus, balance petty cash on a weekly basis.

Will take payment via credit card; e-transfer and e-deposits for the members.

Will process the cash application in Anemone and then send the member a receipt of proof of

payment

Will make sure that all credit card receipts are attached to the credit card statement on a monthly

basis. Will then scan into Receipt bank.

Will assist in audit to give our Year Auditors copies of invoices or bank accounts.

Will print Ceridian payroll reports on a bi-weekly basis and send copy to Receipt bank.

Will also act as our board secretary to take minutes from our board meetings and then enter it in

word.

Will print Invoices and send to members on the following periods :

o January of each year (membership and Mooring)

o October of each year (haul out storage)

Will prepare and record invoices from April to Oct of each year :

For gas purchases

Office sales (T-shirts; flags, Mask.)

Day Ramp

Shore Members

Qualifications

Experience in administration

Word, Excel, Microsoft knowledge

English spoken with functional French (spoken and written)

Data entry experience

Great with working with the public

If interested in this role or know someone who would be a good fit please send your cv to [email protected] or sean.

[email protected] or [email protected] or give us a call at 514-695-3315

Summary

Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.

At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean or Melissa to arrange a meeting or send us your resume by email at brandon.

[email protected] / [email protected] / [email protected]

Add us on LinkedIn :

• https : / / www.linkedin.com / in / sean-lynch-370492126 /
• https : / / www.linkedin.com / in / brandon-freger-ba340392 /
• https : / / www.linkedin.com / in / melissa-cumetti-2ab401169

For a complete list of all available jobs by division, visit www.randstad.ca

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.