Administrative Coordinator, Community Integration & Primary Health Care

The Administrative Coordinator Community Integration & Primary Health Care provides high-level administrative coordination and operational support to the Community Integration & Primary Health Care Program reporting to the Director and supporting both the Program Director and Program Medical Director.

This role plays a critical part in enabling patient-centred transitions and integrated care supporting programs that connect patients from hospital to home and community-based services. The Administrative Coordinator contributes to the effective coordination of bundled care integrated care pathways and admission avoidance and transition initiatives across acute ambulatory and community settings.

Working closely with clinical and operational leaders the Administrative Coordinator supports the integration and coordination of care pathways that provide wrap-around services for patients in hospital at home and in the community. This role collaborates with a broad network of internal and external partners including but not limited to Home and Community Care providers peer hospitals Ontario Health Teams community clinics and regional/provincial partners.

Key responsibilities include acting as a central administrative and coordination resource for bundled and integrated care programs supporting operational workflows documentation scheduling reporting and communications across the program.

The Administrative Coordinator is also a key liaison for external service providers related to bundled care and integrated care pathways. This includes coordinating invoicing and payment processes responding to vendor inquiries reviewing and validating invoices reconciling invoices against patient records tracking payments and preparing documentation for payment processing in accordance with established standards and agreements.

In addition the Administrative Coordinator compiles and maintains accurate program data from clinical and administrative systems (including Meditech and Practice Perfect) to support invoicing reporting and performance monitoring. This role supports the collection tracking and reporting of data required for NACRS CIHI and other Ministry of Health reporting contributing to system-level performance measurement quality improvement and accountability.

The Administrative Coordinator actively contributes to process improvement initiatives aimed at increasing the efficiency consistency and sustainability of administrative and reporting processes across bundled care and integrated care programs working closely with clinical coordinators program leadership and external partners.

Qualifications :

This is what youll need to do it:

• Undergraduate degree preferred

• Minimum two (2) years of recent related experience in a hospital or healthcare setting

• Experience working with internal teams and external community and regional health partners

• Comprehensive knowledge of community resources and healthcare delivery systems across acute ambulatory and community settings

• Technical Skills

• Proficient in Microsoft Office (Word Excel PowerPoint Outlook; Access an asset)

• Experience with Meditech preferred

• Knowledge of NACRS Clinic Lite CIHI reporting and Practice Perfect considered an asset

• Core Competencies

• Ability to manage a high volume of work with multiple competing priorities and tight deadlines

• Strong organizational analytical and problem-solving skills with excellent attention to detail

• Demonstrated ability to work independently and collaboratively within inter-disciplinary teams and with external partners

• Excellent interpersonal and communication skills both written and verbal

• Proven ability to exercise sound judgment initiative and discretion

• Strong time management and stress management skills

• Demonstrated leadership behaviours including critical thinking conflict resolution and negotiation

• Commitment to accuracy accountability and continuous improvement

• Proficient knowledge of Microsoft Outlook PowerPoint Excel and Word is required

• Meditech experience preferred

• Experience with other related digital solutions an asset (eg. CHRIS TELUS SeamlessMD Practice Perfect NACRS Clinic Lite CIHI etc)

• Excellent oral and written communications skills

• Demonstrated excellent interpersonal and organizational skills

• Ability to navigate difficult conversations and situations

• Strong organizational and analytical skills

• Demonstrated ability to prioritize and multi-task multiple complex tasks

• Excellent customer service and public relations skills

• Knowledge or relevant legislation including Personal Health Information Protection Act (PHIPA)

• Ability to work independently work on own initiative and work as part of a team

• Demonstrated ability to effectively coach and train peers

• Computer proficiency including the ability to use multiple and varying technology platforms daily

• Ability to operate audio-visual equipment including videoconferences

• Proven accuracy and attention to detail

• Demonstrated commitment to ongoing learning and able to learn new tasks quickly

• Demonstrated tact diplomacy and confidentiality

• Satisfactory employment and attendance record

Additional Information :

Temporary Full-Time 12-months

Hours: Monday - Friday days occasional evenings 0800-1700h (Hours subject to change based on operational requirements)

Salary: $33.795 - $42.256 per hour

Date Posted: January 19 2026

Internal applications due by: January 26 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity equity and inclusion throughout our operations policies and culture. If you are passionate about what you do motivated by a job well done and as committed to excellence quality and patient satisfaction as we are wed like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcares career page it may also appear on third-party job boards. These external platforms may use automated tools including artificial intelligence for candidate screening and matching. We do not control or influence these processes. To ensure your application is reviewed by our team we recommend applying directly through our Halton Healthcare careers site.

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health Safety & Wellness team prior to their start date as a condition of employment. This includes demonstrating compliance with Halton Healthcares Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Remote Work :

No

Employment Type :

Full-time

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