Senior Administrative Assistant

Kelly’s customer, located in Oakville, ON, are looking for a driven and highly motivated part-time Senior Administrative Assistant who can work 30 hours per week supporting the General Manager.

The Senior Administrative Assistant will play an essential role in supporting the executive and her team within the organization.

The individual will have a proactive approach to anticipate needs, help manage the GM’s time, and solve problems before they arise, to enable the GM to focus on their core responsibilities.

RESPONSIBILITIES :

• Efficiently manage a robust calendar, scheduling appointments, meetings, and conferences, ensuring optimal use of time
• Arrange domestic and international travel for the GM, including flights, accommodations, ground transportation, and itinerary planning
• Handle personal tasks for the GM as needed
• Act as the primary point of contact between the GM and internal / external stakeholders, screening and prioritizing communications
• Manage set up and break down of in-office appointments, meetings, and events
• Maintain office tidiness and organization of product closets, etc.
• Retain confidential files and records, ensuring accurate documentation and filing
• Prepare and schedule courier pick up and drop off (e.g., documents or product mailings to sales field or retailers)
• Place product orders with the warehouse when needed for meetings and other events
• Facilitate Purchase Orders for local production with the PO system and assisting with obtaining vendor quotes
• Code and send invoices, with some assistance in budget tracking
• Assist with preparation for retailer meetings, including PowerPoint presentations
• Prepare presentations or analysis templates as needed
• Manage digital assets internally and coordinate with third party agencies (with the guidance of marketing) when needed
• Attend meetings and take notes where necessary for follow-up action and information

REQUIREMENTS :

• Bachelor’s degree (preferred)
• 2+ years of experience in a Senior Administrative Assistant or similar role
• Proven experience as a Senior Administrative Assistant or similar role, preferably supporting leaders within the beauty, fashion or Retail industry
• Keen sense of collaboration with multiple departments
• Excellent organizational and time-management skills, with the ability to prioritize tasks
• Strong verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with online calendars and scheduling tools
• Discretion and confidentiality in handling sensitive information
• Ability to work independently and remotely, with occasional in-office availability

PERKS :

• Work for a dynamic organization within the Beauty / Fashion Brand Industry
• Work 30 hours per week Monday - Thursday
• 3 4-month temporary position with potential to go longer
• $25 - $30 per hour plus 4% vacation pay, on each weekly pay cheque
• Opportunity to demonstrate and showcase your strong administrative skills

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today!

Why Kelly®

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Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work just ask the nearly 500,000 people we employ each year.

Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential.

In fact, we’re a leading advocate for temporary / non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live.

Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy.

Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.