OL Program Administrator

DUTIES

RESPONSIBILITIES

• Supports the development and revision of courses and programs for Open Learning.
• Tracks student progress through programs and coordinates logistics of clinical rotations.
• Monitors courses and programs, and recommends change where appropriate.
• Develops program information for students and industry.
• Supports the Associate Dean in the creation of partnerships, articulation, accreditation agreements and coordinates the signing of educational contracts for TRU-OL and with external agencies, and recommends change where appropriate to the TRU Legal Department.
• Maintains contact with appropriate TRU staff, industry or business contacts in order to represent programs and courses, as well as to identify new delivery opportunities.
• Networks and recruits at provincial and national conferences.
• Prepares program reports for advisory, accreditation and faculty meetings.
• Approves student admission documents for relevant programs.
• Analyzes transcripts for transfer credit and PLAR credit for relevant courses.
• Ensures policies and procedures for program entry requirements are met, and approves selected exceptions to policies such as program extensions.
• Problem solves program and student issues with relevant stakeholders to achieve workable solutions.
• Analyzes and initiates program improvements for program curriculum and procedures to ensure professional compliance in collaboration with the Academic Director or delegate.
• Develops processes for adding and improving clinical placements.
• Schedules, coordinates and reviews the work of workshop faculty members.
• Provides on-the-job guidance and handles difficulties arising from the work of workshop faculty members, admissions and advisors of relevant programs.
• Recruits and selects membership for program advisories.
• Decides on marketing materials for different market segments.
• Monitors budget for health science programs.

REPORTS TO

Dean or designate

QUALIFICATIONS

EDUCATION :

Relevant four (4) year Health Care or Education related University degree

EXPERIENCE :

• Two years of experience with course and / or program development including :
• experience in industry networking
• experience in delivery of educational programming and curriculum planning on campus and by distance
• experience in program administration, recruitment, and program assessment

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Advanced interpersonal and communication skills
• Ability to work independently and set priorities
• Ability to work collaboratively as part of a team
• Ability to handle situations that require diplomacy and confidentiality
• Ability to make difficult decisions that typically impact the achievement of organization-wide programs or projects
• Ability to make decisions using own experience and expertise without referring to a supervisor
• Ability to act as a team leader with a strong commitment to collegiality and consensus building across organizational, disciplinary, and program boundaries

WORKING CONDITIONS

• Sitting at a desk and computer for long periods of time
• General office conditions
• Some lifting required exceeding 10 kg
• Travel required

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.