Proposal Manager

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

The Proposal Manager will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other required content such as Market Sounding responses and Expressions of Interests (EOIs) for major project pursuits identified by Aecon’s executive team.

What You’ll Do Here:

• Responsible for the management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals.
• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership.
• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead.
• Schedule and lead proposal/bid meetings.
• Manage and coordinate input from other partners and internal stakeholders.
• Oversee and manage documents throughout the proposal/bid process whether through Aecon’s portal or a JV partner’s bid document repository.
• Provide regular proposal/bid pursuit status reports.
• Manage assigned project pursuit schedules and ensure adequate resources are assigned.
• Oversee and manage assigned Proposal Coordinators to complete proposal/bid submissions.
• Train, mentor, and develop non-management proposal team.
• Prepare presentations, executive summaries, and reports.
• Package and deliver final proposal/bid submissions on time.
• Travel as required to prepare and close submissions.
• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including: JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions.
• Review and develop a detailed understanding of client proposal/bid requirements.
• Develop proposal/bid calendars and responsibility matrices.
• Create proposal/bid templates, resume templates, project sheet templates.
• Prepare, write, edit, and format proposal/bid sections, resumes, and project sheets in preparation for proposal/bid close-out​​​​​​​.
• Support additional content development, including with corporate Subject Matter Experts and site personnel.
• Track and ensure timely deliverables required from internal and external partners.
• Perform compliance checks on all submittal documents.
• Organize team reviews on behalf of the project team .
• If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid.
• Print, bind, and deliver final bid submissions, if required.
• Manage client’s data and input on SharePoint sites (input from client and all bid partners).
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned, and report back to the project team.
• Operate in a deadline driven environment.
• Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities.
• Other duties as required.

What You Bring to the Team:

• Bachelor’s degree or equivalent experience in Construction.
• Minimum 3-5 years of experience in proposals management on major projects, preferably in the Civil sector.
• Experience in proposal submissions on major projects.
• Strong knowledge and experience in the construction industry.
• Demonstrated leadership and accountability with strong interpersonal skills.
• Advanced communication skills (Oral and Written).
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook, SharePoint).
• Proficiency in Adobe InDesign an asset.
• Ability to work collaboratively and effectively in teams.
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks.
• Ability to gather, synthesize, and effectively present technical information for a range of audiences.
• Experience working in a fast-paced and performance driven setting.
• Strong analytical & problem-solving skills.
• Strong decision-making skills.
• Strong organizational skills; attention to detail.
• Travel to different job sites/locations required.
• Security Clearance and Background checks required.

Reason for Vacancy: New

Pay Range: $90,000-$120,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.