Administrative Assistant

Are you an administrative professional looking for your next challenge? Are you interested in working for a small yet established, family run, commercial real estate company with prominent clients?

The ideal candidate will be detail oriented, proactive and capable of having several projects on the go.

Our client, located in Notre-Dame-de-Grâce, Quebec, is looking for a dynamic, efficient, and reliable Administrative Assistant to join their close-knit team. If you thrive in a fast-paced environment where your initiative directly impacts day-to-day operations, we want to meet you.

Advantages
-Full time, permanent position (100% in office with a 9am-5pm schedule)
-Free onsite parking
-Working for a reputable, family-run company with four decades of success in the Montreal market
-Competitive salary, based on experience
-3 weeks paid vacation
-Flexible sick day allocation
-Be part of a small, supportive team where every member’s contribution is visible and valued

Responsibilities
-Manage incoming calls and emails; route inquiries and follow up with a professional and helpful demeanor
-Coordinate and track tenant service calls and maintenance requests in collaboration with the Property Manager
-Maintenance requests in conjunction with property manager
-Prepare, verify and execute cheque deposits
-Prepare letters for mailing
-Filing and scanning documents
-Maintain inventory of office supplies
-Prepare landscaping and snow removal contracts; maintain up-to-date files for tenant cleaning and ventilation contracts
-Data entry for financial transactions
-Perform other administrative tasks as needed

Qualifications
-Bilingual in both French and English
-5+ years of experience in an administrative or receptionist role (Real Estate industry experience is a significant asset)
-Strong knowledge of Microsoft suite (specifically Excel), knowledge of Yardi systems a bonus
-Detail-oriented, proactive, and able to multitask effectively
-Team player who is willing to jump in and assist outside of core role when needed


Our Client operates across Canada. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties


Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at tamara.cobrin@randstad.ca.

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.


Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.