Administrative Assistant

Administrative Assistant

We are seeking an Administrative Assistant to join our small, dynamic team, specializing in copier and printer services. This role is essential to the smooth running of our operations, guaranteeing the accuracy of service contract invoicing and the rigorous management of supplies and equipment inventory. You will act as a central pivot point, ensuring data coordination between the service, sales, and administration teams.

Advantages

Position TypePermanent Position

LocationVille Saint-Laurent

Work Arrangement100% On-site (In-office)

Annual Salary$50,000

Work Schedule8 : 30 AM to 4 : 30 PM

Hours per Week37.5 hours

BenefitsAfter 3 months of continuous service

Vacation2 weeks

Team Environment : small team

ParkingParking available

Responsibilities

Generate and process invoices for service contracts, meter readings, supply orders, and repairs.

Review service orders, parts usage, and labor entries to ensure accuracy prior to billing.

Maintain up-to-date billing schedules for recurring services and managed print services.

Coordinate with the Service Department to verify meter readings and parts usage.

Inventory Management

Track and manage the inventory of toners, parts, equipment, and supplies, including warehouse stock and technician inventories.

Operational Support

Update and maintain client account records, equipment lists, and contract details.

Assist service technicians with parts lookups, availability checks, and inventory documentation.

Prepare reports on billing status, inventory movement, and usage trends.

Qualifications

Experience in a similar role.

Experience in invoicing, inventory management, or administrative work (experience in the copier / printer industry is a major asset).

High attention to detail and accuracy in data entry and documentation.

Experience with a secure inventory or billing management software specific to the copier domain (a significant asset).

Ability to prioritize tasks, meet deadlines, and communicate effectively with teams and clients.

Comfortable working in a dynamic service environment.

Excellent organizational and multitasking skills.

Analytical and problem-solving abilities.

Customer service orientation and strong sense of responsibility.

Reliability and ability to work autonomously and as part of a team.

Summary

If this challenge interests you and you wish to evolve within a stable and recognized organization, please forward your CV to us.

Maria Gaglione : maria.gaglione@randstad.ca Élise Belzile : elise.belzile@randstad.ca

Phone : 514.332.1055

We look forward to meeting you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.