Administrative Assistant (12-month contract with benefits)

Company Description

Make an impact at a global and dynamic investment organization

When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world.

With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability.

The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to :

• Diverse and inspiring colleagues and approachable leaders
• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Being motivated every day by CPP Investments’ important social purpose and unshakable principles
• A flexible / hybrid work environment combining in office collaboration and remote working
• A deeply rooted culture of Integrity, Partnership and High Performance

If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here’s an opportunity for you to invest your career at CPP Investments.

Job Description

The Administrative Assistant is responsible for providing day-to-day administrative support to the Funds and Secondaries Investment team.

Some of the main duties include managing calendars, meetings, expenses, booking events, developing offsites, travel and correspondence.

Role-specific Accountabilities :

• Provide general administrative support to a team of finance / investment professionals. Team can be comprised of analysts, associates, senior associates, principals, and managing directors.
• Book and manage complex global travel arrangements, itineraries or other duties related to support professionals who travel globally.
• Manage multiple calendars on behalf of executives, working with other departments to coordinate meeting booking.
• Co-ordinate, arrange and oversee team event planning process, as required.
• Work closely with external partners, assistants, vendors, and other stakeholders to schedule meetings or events in various countries and cities around the world.
• Work closely with other executive assistants and teams to increase efficiencies and provide overall departmental support.
• Reconcile credit card expenses and input into Expense Reporting System.
• Ensure team members are prepared for all meetings and carry forward action items.
• Be a CPP Investments’ ambassador by playing a key role in representing the investment business internally and externally.

Conduct work in professional, friendly, easily accessible, and approachable manner.

• Handle highly sensitive and confidential matters relating to the daily activity of the department and / or organization.
• Work cross functionally as part of a team with other members and departments.
• Accommodate and complete staff requests managing timelines and deliverables.

Qualifications

• College diploma or undergraduate degree is required.
• 2-5 years of experience gained from fast-paced, professional environment
• Experience providing support to multiple professionals and managing competing priorities.
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Calendar) and comfort and interest in learning new applications.
• Extremely motivated, eager to learn, adaptable, calm under pressure and professional.
• Able and willing to work flexible hours, as required.
• Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task.
• Exceptional (written and verbal) communication skills and interpersonal skills.
• Ability to work in a high performing culture, under pressure and with time-sensitive deadlines
• Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
• Proven ability to work independently as well as to perform effectively in a team-oriented and open-concept environment.
• Interest in the investment industry is considered an asset.
• Exemplify our Guiding Principles of Integrity, Partnership, and High Performance.
18 days ago