Executive Assistant - 12 Month Contract

About the Opportunity

Plan, coordinate and ensure schedules are respected by acting as a gatekeeper’ while maintaining access to the team

Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for attendees

Manage travel, and where applicable, in coordination the travel team and office coordinator and team assistants for the company

This includes extensive global travel, accommodation reservations, ground transport, travel visas and immunizations

Prepare and submit expense reports accurately and efficiently in line with organizational policies

Support maintenance and organization of documents vis-à-vis digital filing and intranet site (Sharepoint) storage

Work with stakeholders in the company and MFAM to provide office support to MFAM onboarding of new staff (passes, desk assignment, technology coordination), office supplies, etc.

Build, liaise and sustain relationships with employees, leadership, and other key stakeholders

Other tasks

About You

Minimum 5 years of experience in an Administrative Assistant and / or Executive Assistant role in a fast-paced, complex environment

Local experience preferred

Excellent prioritization and time management skills

Well organized

Excellent interpersonal skills, exhibiting grace under pressure, able to build strong relationships across the org

Strong communication skills in English and / or prevalent local language; written and spoken, and ability to communicate effectively across cultures

Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint)

College diploma or University degree is required

Salary

$60 000 - $75 000 / year

How to Apply

Click the Apply Now button and follow the instructions to submit your resume. Please note that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #406563.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.