Secretary Jobs in North Vancouver, BC

Program Secretary, BCW

BC Children’s Hospital

Vancouver, BC

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Program Secretary performs secretarial and administrative duties for the Program Manager and other program staff. Duties including scheduling meetings, typing a variety of material, filing, responding to telephone enquiries, arranging meetings, screening incoming materials prioritizing items for the Program Manager and Program staff, and performing timekeeping and payroll duties.

What you’ll do

• Types a variety of documents such as correspondence, memos, forms, reports by utilizing a variety of software programs for the Program Manager and staff. Drafts routine items for signature as required.
• Schedules appointments and meetings for the Program Manager and Program staff by performing duties such as booking meeting rooms; arranging equipment such as overheads; typing, assembling and distributing information such as agenda, notices, correspondence, reports and subject files in preparation for meetings; recording, transcribing, and distributing minutes of meetings and takes follow up action when appropriate; and resolving scheduling conflicts by determining urgency of meeting requests.
• Performs secretarial duties such as screening incoming materials, prioritizing items for the attention of the Program Manager, responding to inquiries by drafting correspondence or referring to the appropriate area. Receives and distributes incoming mail and processes all outgoing mail as required.
• Performs receptionist duties such as answering the telephone and directing calls, responding to inquiries, taking messages and prioritizing calls for the Program Manager and other program staff.
• Compiles, organizes, and maintains a manual of operating procedures for clerical staff.
• Sets up and maintains filing systems for a variety of records and files such as correspondence and reports by performing duties such creating and labelling files and filing material.
• Arranges for servicing and maintenance of equipment, appliances, furniture and facilitates housekeeping and key requests.
• Completes and submits payroll by maintaining timekeeping records for staff and submitting to payroll; receives and processes requests such as vacation, leave of absence, hires and terminations by preparing appropriate documentation, and forwarding to appropriate authority for approval.
• Completes reimbursement requests and sends to PHSA Finance.
• Maintains office supplies by monitoring inventory and ordering supplies up to pre-authorized limits when required and using appropriate software programs.
• Performs other related duties as assigned.

What you bring

Qualifications

Core Competencies

Skills & Knowledge

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Location : 4500 Oak Street, Vancouver, BC V6H 3N1

Closing Date : Applicants accepted until position is filled

Hours of Work : Monday to Friday 0800-1600

Requisition # 191423E

What we do

(BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia.

BCCH is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority () plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include : Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs :  .

PHSA and BCCH are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and / or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan : A First Nations Case Study.