Public administration Jobs in Vancouver, BC

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

POSITION PURPOSE SUMMARY : The Administrative Coordinator provides a variety of clerical assistance to the Grace Health Service management team including administrative support; maintaining various records, files and related filing systems in keeping with the standards of Grace Health Services. This is a permanent full time position working 40 hrs / week.

ACCOUNTABILITIES

• Drafts correspondence (e.g., letters dealing with HR administrative issues, contract requests); checks typing for accuracy, sorts and prioritizes administrative assignments within general guidelines; researches and responds to enquiries on behalf of the Executive Director and other managers.
• Assists with administrative procedures within Grace Health Services.
• Provide administrative and / or special project support as assigned.
• Assists with payroll and HR related spreadsheets and documents.
• Works with HR and Business software to assist managers.
• May attend meetings when requested to take minutes.
• Files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax / email material as requested.
• Builds and maintain databases (e.g., contract lists, inventory, OHS, property, HR related spreadsheets).
• Uses word processing software for routine documentation such as forms, letters, memos, and keeps records; checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines.
• Uses computer software and applications to perform job duties.
• Communication skills; effective time management; respect for others; initiative and enthusiasm; professional appearance and conduct.
• Keeps HR files and systems updated.
• Ability to multi-task in a busy environment.
• Provide relief for reception as needed, cover the emergency responder phone when needed
• May have to make weekly bank deposits.
• Performs other duties as assigned.

CRITICAL RELATIONSHIP MANAGEMENT

Governance Boards and Councils : none

Internal

External

MANAGERIAL / TECHNICAL LEADERSHIP RESPONSIBILITY

Reports directly to the Executive Director

Direct reports : none.

FINANCIAL AND MATERIAL MANAGEMENT

WORKING CONDITIONS

EDUCATION, EXPERIENCE AND QUALIFICATIONS

Alternative combination of education and experience may be considered.

Education, Qualifications and Certifications

Experience and Knowledge

Skills and Capabilities

Compensation

The target hiring range for this position is $47,664.35 to $59,580.43 with a maximum of $71,496.52.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you.

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