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Preschool assistant • delta bc
- Promoted
Executive Assistant
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Developmental Disabilities Association (DDA)Richmond, British Columbia, Canada- Full-time
- Permanent
The Developmental Disabilities Association (DDA) is a leading employer in BC’s social services sector. With over 50 community-based programs and services for children, youths, and adults in Vancouver and Richmond, we offer superior programs and services to enable people with developmental disabilities to reach their full potential.
JOB TITLE : Executive Assistant | #1978
SERVICE AREA : Administration
LOCATION : DDA Head Office, Richmond, BC
START DATE : To be determined
STATUS : Permanent Full Time
SCHEDULE / HRS : Monday to Friday 8 : 30 - 16 : 30 / / 37.5 hours per week
ANNUAL SALARY : $72,000
The Role :
To assist the Executive Director in any and all manner to facilitate this role's accountabilities, in particular, with the administrative and clerical support to the Board of Directors and committee structure while managing administrative, reception and related clerical functions.
ACCOUNTABILITIES :
- Systems and Processes : Recommends the development and improvement of reception, administrative and clerical systems and processes to the Executive Director and implements existing, reception and clerical procedures and practices.
- Governance Support : Assists the Executive Director in supporting, facilitating and resourcing the Board of Director's work including but not limited to minute taking and distribution, meeting logistics and notices, maintenance of records.
- Logistics : Anticipates, organizes and manages the logistics and details pertaining to designated meetings, conferences, functions, schedules, travel, appointments, etc. related to the Executive Director's work and direction.
- Clerical & Reception : Ensures maintenance and organization of the files and records of the central filing department while ensuring the reception function.
- Risk Management : Ensures complete confidentiality of all information pertaining to the assistance provided to both the Executive and Governance function of the organization.
- Reports & Presentations : Collects, formats and disseminates relevant data for use by others in designated reports, summaries, proposals and presentation material using relevant software.
- Finance : Controls and monitors approved spending limits and procedures and the reception team's payroll submission.
- Internal External Relationships : Works collaboratively within assigned cross boundary relationships to get or give information and services and uses team efforts to maintain and improve relationships with external partners, stakeholders and "customers".
Requirements / Education / Experience :
Required
Preferred
What We Offer :
For more information, please visit our website at www.develop.bc.ca
We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview.