Payroll coordinator Jobs in Burlington, ON

About the Opportunity

• Manage and execute end-to-end semi-monthly payrolls for Executives, Directors and Trustees of the Companies, Salaried and Hourly colleagues, as well as annual bonus and special payments (maternity leave, termination, among others),

Handle complex and / or sensitive payroll matters and issues by providing clear communication and exceptional customer service to colleagues

Collaborate with Human Resources and Finance Departments to ensure alignment on payroll-related matters

Collect, analyze, enter, calculate and verify payroll information including hours, retro-active salaries and statutory and voluntary deductions

Reconcile Canada Revenue Agency (CRA), Revenu Quebec, Employer Health Tax (EHT) and WSIB payroll account information with payroll records

Update Stock Options and Restricted Share Unit requests processed by Shareworks in Workday based on company procedures and reconcile quarterly

Process and verify Records of Employment for terminated employees

Prepare and analyze payroll reports, and support operations with reporting as required

Ensure that the payroll system is updated for approved and reconciled off-cycle compensation payments made by a third party

Ensure payments and contribution files of employee voluntary deductions are reconciled and sent to the appropriate third parties accurately and timely.

Respond and verify requested information from government agencies including Canada Revenue Agency, Service Canada and Revenue Quebec

Review Workday and Ceridian journal entries and ensure timely reconciliation of payroll GL accounts

Prepare and process year-end tax forms and adjustments (T4s, T4As, NR4 and Releve 1s)

Prepare and reconcile annual return for EHT and WSIB across multiple provinces

Maintain employee confidentiality at all times by ensuring the safeguarding of payroll records and data and governing system user access with the assistance of the IT department

Perform back up duties for other members of Payroll team

Perform other duties and projects, as required

About You

Undergraduate degree in a Business / Human Resources or other relevant field

Payroll Compliance Practitioner (PCP) designation is required

Excellent communication skills, both verbal and written

5+ years previous full cycle payroll experience with both salary and hourly payrolls

Exceptional collaboration and relationships skills, ability to work with multiple stakeholders

Proficient with HRIS systems (Workday and Ceridian Powerpay preferred) and Excel

Multi-provincial (including Quebec) experience is an asset

Strong organizational skills with the ability to multi-task

Detail oriented with mathematical / statistical / analytical ability

Self-motivated with the ability to work independently and as part of a team

Salary Range

80,000 - $90,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #436154.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.