Operations assistant Jobs in Surrey, BC

Who We Are

We areBC’s largest Insurance Brokerand looking for individuals to grow with us! A career at HUB means your career opportunities are endless. From auto, personal or commercial lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned withinthe industry, and we value our people. Helping our clients protect what matters most is crucial to who we are, and we are on the lookout for those who share the same passion.

The Personal Lines Operations team supports the success of HUB Coastal’s Personal Lines division — including Habitational and Auto — by providing centralized expertise in training, compliance, carrier coordination, communications, and process improvement. We enable frontline teams to focus on serving clients by handling operational complexity behind the scenes.

We’re looking for a PL Operations Specialist to join our team. This role is ideal for someone with insurance industry experience who enjoys a mix of training delivery, process improvement, and operational support. You’ll work across branches and teams to ensure our advisors and managers have the tools, knowledge, and processes they need to succeed.

What You’ll Do

Training & Onboarding

• Deliver structured onboarding programs for new hires, including those new-to-industry and experienced brokers transitioning into Personal Lines
• Facilitate training on Auto (ICBC procedures, replacement cost and private auto products) and Habitational (carrier products, coverages, workflows etc.)
• Coordinate with carriers and internal partners on training content and scheduling
• Develop and maintain training materials, job aids, and quick reference guides
• Conduct knowledge checks and follow-up refresher sessions to reinforce learning post-onboarding

Process Improvement & Documentation

• Document, standardize, and improve workflows and SOPs across Personal Lines operations
• Develop and maintain best practices documentation, translating procedural updates and compliance requirements into clear, actionable guidance
• Create and refine workflows that support day-to-day advisor tasks and promote consistency across branches
• Support operational setup for new locations, relocations, and acquisitions

Compliance & Audit Support

• Support internal and external audit activities, including ICBC audit preparation and documentation
• Assist with file documentation standards and QA reviews to reduce E&O exposure
• Help communicate regulatory updates and compliance requirements to frontline teams
• Support error log tracking and follow-up on compliance issues

Carrier Coordination & Communications

• Summarize and distribute carrier communications and product updates to the PL organization
• Support carrier onboarding, coverage comparisons, and portal troubleshooting as needed
• Contribute to internal communications including newsletters, change communications, and documentation

Technology & Systems Enablement

• Provide guidance and support for Applied Epic, ARS, and carrier portal navigation
• Support application and system testing for new releases, updates and implementations

What You Bring

• Level 2 General Insurance License (required)
• 2+ years of experience in personal lines insurance, ideally in a brokerage environment
• Working knowledge of ICBC Autoplan procedures and/or habitational insurance products
• Experience with or strong interest in training delivery, onboarding, or mentoring
• Familiarity with Applied Epic considered a strong asset
• Strong attention to detail and ability to document processes clearly
• Excellent communication skills — you can explain complex procedures in plain language
• Comfortable working across multiple branches and teams
• Self-directed with the ability to manage competing priorities

Nice to Have

• Experience designing or delivering structured training programs
• Background in both Auto and Habitational lines
• Understanding of or experience working in an ASD (Autoplan Services Dealer) agreement branch
• Experience with ARS (Applied Rating Services) and carrier portals
• Familiarity with audit or compliance processes in an insurance setting
• Experience supporting change management or process improvement initiatives

Why HUB?

At HUB International, you’ll be part of a growing team that values collaboration, innovation, and professional development. This role offers the opportunity to shape how we train, support, and enable our Personal Lines teams across the Coastal region. If you enjoy variety in your work and want to make a tangible impact on how an organization operates, we’d love to hear from you.

Our Culture Starts with You

• We are looking forSELF-STARTERSwith anENTREPRENEURIALmindset who will takeOWNERSHIPof their business

• We want you to beINNOVATIVEand open to sharing your ideas

• You work withURGENCYwhile providinga high levelofPROFESSIONAL SERVICEtowardsour customers, communities, & colleagues.

• You are aTEAM PLAYERwho positivelyimpactthose around them; WeMOTIVATEeach other toGROW TOGETHER

• You work with a high degree ofINTEGRITYandACCOUNTABILITY

Department Account Management & ServiceRequired Experience: 2-5 years of relevant experienceRequired Travel: Up to 25%

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