Office Jobs in Saanich, BC
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Office Coordinator
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Urban Systems Ltd.Victoria, British Columbia, Canada- Full-time
About the Opportunity
Our Victoria office is looking to add an enthusiastic Office Coordinator to complement our branch and provide support to our team of professionals. As an interdisciplinary consulting firm, we deliver work for a wide range of audiences on diverse subjects and issues – all in service of our higher calling of ‘spirit’ in service for vibrant communities. In this role, you will help to ensure that we are seen as an organization that takes its work seriously from inception to completion, with a professional and creative approach.
Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to :
- Office Coordination - Acting as the first point of contact by greeting guests and coordinating telephone general inquiries. Acting as a contact for Health & Safety office procedures, ensuring the common areas and kitchen are clean and organized throughout the day, including daily checks, maintenance, and general cleanup.
- Culture Setting – Organizing new staff orientation, celebrating office milestones, recognizing important moments, coordinating client appreciation efforts, and planning social events.
- Meeting and Event Coordination - Coordinating meetings and room bookings to support staff functions and coordinate monthly staff meetings.
- Catering Coordination – Proactively coordinating catering by accurately interpreting and recording catering requests, dietary requirements, and catering needs. Contact restaurants and efficiently deal with any problems that may arise.
- Travel Coordination - A main point of contact for travel-related requests
- Financial Coordination - Supporting accounting processes such as Visa reconciliation, bank deposits, accounts payable, accounts receivable, invoice coding, expense tracking, petty cash management and reconciliation, and general office purchases.
- Operational and Premises Support - Keeping up on office inventory and ordering office supplies, arranging for couriers / mail, keeping common areas clean and organized, managing equipment bookings and other office errands, helping with security and office orientations, and building maintenance.
- Internal Team Support and other duties as required.
About You
Our ideal candidate is a recent graduate with up to 2 years of experience in customer service or an office setting, or equivalent education in the field of Business / Office Administration or a related program.
The core skills that will help you succeed here include :
About Us
Urban Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.
At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.
We care for our communities and for our people. It’s our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.
Our Commitment to You
Are you looking for opportunities to participate in challenging projects and work with multiple teams? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here’s what you can expect as a team member at Urban Systems :
How to Apply
If this describes your background, skills, and attributes, please visit our website for more information and submit your resume and cover letter. If it doesn’t describe you exactly, but you feel you are well suited to this opportunity, we encourage you to apply.
Urban Systems is an equal opportunity employer. We strive to create an inclusive culture for all employees. Our clients come from all walks of life, and so do you. We believe that diversity and unity amongst our teams leads to building vibrant communities.
Deadline for applications : Thursday, February 6, 2025, at 9 : 00 am PST