Office Manager

Job Description

The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail.

They should also possess a friendly demeanor so they can effectively interact with office visitors and interview candidates.

Responsibilities

Executive Assistant Duties

• Expense report preparation and reconciliation for senior management.
• Arrange travel and other reservations for senior management and particular managers, when applicable.
• Management, coordination and execution of documents on behalf of senior management team
• Coordinate client meetings and catering for senior management
• Coordinate internal management meetings for senior management as required

Office Management Duties :

• Oversee day-to-day office operations, working effectively with staff from various departments.
• Implement initiatives and events to foster a positive work environment and strong corporate culture.
• Manage office space allocation, layout and facilities management.
• Manage office procurement, budgets and expenses.
• Organize and coordinate corporate special events and staff social functions for both companies.
• Coordinate the company’s involvement in tradeshows including travel and accommodation arrangements

Qualifications

• Degree or diploma in a related field is preferred
• Minimum five years of related experience in administration or office management
• Fluent in English, both written and verbal. Fluency in another language is an asset.
• Intermediate computer skills, particularly in Microsoft Office applications (Microsoft Outlook, Excel and Word)
• An established track record of excellent team management
• Competencies
• Dedicated to fostering a thriving workplace culture through effective leadership, collaboration, and employee development initiatives.
• Exceptional interpersonal skills, with the ability to build positive relationships with colleagues, and vendors.
• Ability to present and communicate ideas and concepts at all levels of an organization and to different audiences.
• Ability to independently research, learn, understand and implement new technologies.

Compensation :

$60-85K depending on experience, 3 weeks of vacation, extended health care