Legal administrative assistant Jobs in New Westminster, BC

A career that gives you purpose. A company that stands up for you. A team where you can be yourself. Sound too good to be true? This is life at Houle. We believe in empowering communities through local projects that positively impact people's lives. We're a passionate group of people who love collaborating on innovative and challenging projects.

About this role

We are seeking a detail-oriented and highly organized Administrative Coordinator who thrives in a fast-paced, high-volume environment to manage the security clearance processes for Houle. This position is based out of our Head Office in Burnaby.

The Administrative Coordinator is responsible for supporting employees by providing clear guidance on government clearance requirements, monitoring expired clearances for renewal, and managing security access for client sites. The successful candidate will combine strong organizational skills with the ability to learn quickly, communicate effectively, and ensure a seamless, efficient experience for employees.

Your responsibilities

• Manage a high volume of security clearance requests across the organization using government portals and third-party systems
• Develop and maintain work instructions for internal clearance processes
• Accurately maintain and update tracking spreadsheets in Excel
• Maintain clearance records within the HRIS, ensuring data integrity and confidentiality
• Prepare employment verification letters in a timely manner
• Handle multiple administrative priorities while maintaining strong attention to detail
• Take ownership of processes and continuously look for ways to improve efficiency
• Perform additional administrative duties as required

Your experience and skills

• Previous experience in an administrative role, with a clear interest in building a long-term career in administration
• This role will be acting as an alternate company security officer (ACSO). The successful candidate must meet the requirements to obtain
• Exceptional organizational skills and strong attention to detail
• Proven ability to manage high-volume, repetitive processes with accuracy and consistency
• A quick learner who can adapt to new systems and processes with ease
• Strong proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent problem-solving skills and the ability to work independently
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• A high level of discretion and ability to maintain confidentiality

About Houle

As BC's leading electrical contractor and systems integrator, we believe in delivering safe, reliable power for the future. From hospitals and universities, to airports, shipping terminals and shopping centres, our electrical and technology professionals proudly provide innovative solutions that create value for our customers every day.

Since 1944, we've been dedicated to our craft, committed to quality workmanship, and building teams that thrive. Driven by purpose and connected through collaboration, our focus on people guides our success in delivering some of the most exciting infrastructure projects in the province.

As a certified Great Place to Work, recognized Best Workplaces for Women, and one of Canada's Best Managed companies, we have been recognized for our efforts in creating a safe and inclusive work environment.

Why join our team?

• We emphasize having a work-life balance – We embrace work-life balance and offer flexible work arrangements including hybrid work options for eligible roles, and a competitive vacation policy.
• Continuous development is a top priority – Whether you're looking for a corporate career or a career in the field, you are supported with access to tools and training for development and growth.
• Our employee benefits prioritize your financial, physical, and mental well-being – From RRSP matching to health and wellness reimbursements and additional Houle days off, we've got you covered.
• We have many exciting project opportunities – With many projects on the go around BC, we're certain you will find countless ways to bring communities to life.
• We have fun! Connection is key at Houle, from industry events to themed office gatherings, we never miss an opportunity to celebrate. Join us for our summer bbqs, potlucks, charity fundraisers, community volunteering, and many more fun events!
• A safe space for everyone – We celebrate diversity and are proud to be an equal-opportunity employer. We're committed to diversity and inclusion and strive to foster, cultivate and preserve a culture of belonging for all employees.

Salary range: $50,00-60,000 per year plus a competitive total compensation package. Actual salary will be commensurate with experience, skills and overall match to the position offered. Let's chat throughout the hiring process and determine the best fit.

Sound like a match? We'd love to connect.

Please visit and click on the listing for Business Process Analyst. The opportunity will remain open until it has been filled.

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Houle will not be accepting unsolicited resumes from recruitment firms sent to HR, our managers, or employees directly without a signed agreement within the last 12 months. Unsolicited resumes sent to Houle will not be accepted or obligate our organization to pay any fees if the candidate is hired through alternate contacts.