Hr administrative assistant Jobs in Kitchener, ON

Are you someone who believes in the culture of philanthropy to help children and youth realize their potential? Do you have strong administrative skills to support a dynamic fundraising team and Board of Directors while providing exceptional customer service? This could be the job for you!

KidsAbility Foundation raises public awareness and financial support to empower children and youth with disabilities to thrive. Last year, over 17,000 children and youth benefited from services and supports provided by KidsAbility throughout Waterloo Region and Wellington County.

Executive Administrative Assistant

Permanent, Full Time (37.5 hours a week), Hybrid

Summary of Responsibilities :

Reporting to the Executive Director (ED), this role is based in Waterloo with the following key responsibilities :

• Provides administrative support and assistance coordinating information, timelines and key deliverables to the ED, Board of Directors and Standing Committees
• Manage all meeting logistics of the Foundation Board and committees including workplans, calendars, the board portal, room bookings, agendas and minutes
• Assist with onboarding of new Foundation board and committee members’
• Liaise and manage communication to the Board and committees in collaboration with the ED
• Manage the day-to-day office logistics of the Foundation
• Assist with policy updates and Imagine Canada Standards compliance and accreditation
• Welcome donors and visitors to the Foundation and support enquiries by phone and email
• Provide support for internal and external events as required
• Ability to work occasional evenings and weekends as required

More About You :

As the ideal candidate for this position, you have two or more years of administrative experience, ideally supporting a charitable board of directors and / or senior staff, in addition to :

Our Commitment :

We offer a positive team culture as well as a competitive benefits including an optional matching RRSP program, a generous vacation package and paid personal leave days.

If you are interested in joining a dedicated and dynamic team that makes a difference in the lives of children and youth, please submit a cover letter and resume in confidence by end of day Monday, Feb. 10th, 2025 to : [email protected]

KidsAbility strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodations to job applicants who may require provisions to participate in the selection process. Should any applicant require accommodation please contact Human Resources in advance for assistance.

Equity, Diversity, and Inclusion are the core values of KidsAbility. We are a diverse workforce with wide perspectives and creative ideas that benefit our clients and the community. It is the policy of KidsAbility to ensure equal employment opportunity without discrimination or harassment. We welcome applications from visible minority groups, women, Aboriginal people, persons with disabilities, religion, age, sex, sexual orientation, gender identity or expression, marital or domestic / civil partnership status, genetic information or any other ground protected by applicable law.

Please note that all prospective KidsAbility employees are subject to mandatory immunization requirements, including the full and ongoing COVID-19 vaccination, as a condition of obtaining and maintaining employment. We will make accommodations as directed by the Ministry of Children, Community and Social Services and the Chief Medical Officer of Health.