Grant coordinator Jobs in Burnaby, BC

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr6)

Job Title

Research Grant Assistant

Department

Administrative Support Department of Psychology

Compensation Range

$4449.00 - $4676.00 CAD Monthly

Posting End Date

November 24 2025

Note : Applications will be accepted until 11 : 59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.

Job Summary

The Grants Coordinator provides administrative support to faculty initiatives requiring grant funding from Canadian and international funding agencies. The successful candidate will assist in the creation of complex grant proposals and support faculty to ensure compliance with granting agencies and UBC policies and procedures. The incumbent will also provide feedback with their understanding of the mandates structures review processes funding priorities budget requirements of internal and major Canadian and U.S. government and private funding agencies and foundations. Examples of these funding agencies include federal and provincial funding programs as well as industry and private partners.

Organizational Status

Reports to the Director Administration. Works closely with faculty researchers students and other support staff. Interacts and liaises with numerous university departments including the office of the Dean of Arts SPARC UILO and with external government and non-government granting agencies. The position assists with grant facilitation in a department with over 400 active positions including 56 faculty and 151 Postdoctoral Fellow and Graduate students who collectively receive more than 200 research grants each year.

Work Performed

Administration

• Interprets investigates and formulates responses to all enquiries for information regarding application processing policies and requirements and the status of grant applications.
• Supports with onboarding new faculty to UBCs research environment.
• Navigates transfers of grants and subawards between partnering institutions and UBC.
• Tracks success rate of application process for all applications follow up if needed on queries around timeline process routing and approvals.
• Assists with communications and following up with a variety of research-related reports and queries.
• Prepares and distributes award letters including for department student awards.
• Assists researchers in the post-award administrative processes.
• Assists with organization and scheduling of department research-focused Community of Practice.
• Provide assistance or coverage to the Admin team as needed.

Grant Knowledge & Identification

Grant Application and Document Processing

Consequence of Error / Judgement

In the performance of the position the incumbent is granted a considerable degree of independence and latitude in exercising initiative and judgement. The impact of decisions and consequence of error is significant. Incorrect advice on grant application procedures and deadlines can derail a submission for at least a year possibly longer. Advice provided in terms of completing application forms can also influence success. If mistakes were made they would not be readily apparent but could have a major impact on the position department or faculty member if not identified early in the process. Ongoing communication requirements with members of faculty and staff at the university for the purpose of grant application processing and assistance must be handled with professional maturity and in a timely fashion. Errors in judgement could have a significant impact on the incumbents ability to carry out the functions of the position effectively and could have adverse consequences on continued positive relationships with faculty and staff. Information that is accurate and timely is absolutely essential for the support of faculty applications for research. Information and advice given to faculty regarding grants and the application process must be of the highest quality and accuracy.

Supervision Received

The incumbent will be supervised directly by the Director Administration and the Department Head as required however it is expected that the position will operate generally in an independent manner with the individual taking responsibility for their own control review and monitoring of accuracy and quality of work. This will require the individual to be thoroughly informed on all matters relating to the regulations guidelines and processing of applications and grant awards. The incumbent must possess a considerable amount of initiative and judgement in managing workload demands under pressure to meet deadlines. The incumbent must also maintain individual responsibility for organizing and communication of information relating to all grant applications awards and forms inventories.

Supervision Given

The incumbent does not have direct supervisory responsibilities.

Minimum Qualifications

High School graduation plus one year of post-secondary education plus four years of related experience or an equivalent combination of education and experience.

Preferred Qualifications

Key Skills

Laboratory Experience,Spss,Data Collection,DNA Isolation,Stata,Biochemistry,Qualitative Research Interviewing,Research Experience,Statistical Software,Molecular Biology,Research Laboratory Experience,Western Blot

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 4449 - 4676