Part-time Executive assistant Jobs in Whitchurch-Stouffville, ON

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Executive assistant • whitchurch stouffville on

Last updated: 2 days ago

Promoted

Executive Assistant

Warehousing & DistributionMarkham, York Region, Canada

Full-time

Do you love working in a fast-paced environment, where you are constantly making meaningful contributions daily?.Do you LOVE working with people in a small family-like, entrepreneurial environment?...Show moreLast updated: 30+ days ago

Promoted

HR Admin / Executive Assistant

Career Staffing TalentMarkham, ON, Canada

Full-time

Job Title : Human Resources Administrator (Hybrid).Full-Time | Hybrid (3 days in-office, 2 days remote).This hybrid role is ideal for someone who is detail-driven, people-oriented and thrives in a s...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant (English / French Bilingual Required) - South West Ontario Region

Lock Search GroupGreater Toronto Area, ON, Canada

Full-time

Executive Assistant (English / French Bilingual Required) - South West Ontario Region.Our client, a dynamic global organization committed to developing innovative solutions, seeks an Executive Assist...Show moreLast updated: 24 days ago

Legal Executive Assistant

Linds & AssociatesMarkham, ON

Permanent

Quick Apply

Legal Executive AssistantPermanent, HybridToronto, OntarioJOB-1644.Our top tier client, a law firm located in the heart of downtown Toronto seeks a Legal Assistant to join its team.In this role you...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant & Personal Project Manager

Sato IncGreater Toronto Area, ON, Canada

Full-time

Executive Assistant & Personal Project Manager.One of our clients is seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This role requires exceptiona...Show moreLast updated: 20 days ago

Promoted

Executive Assistant

Adecco CanadaMarkham, York Region, Canada

Full-time +1

Executive Assistant job opening in Markham, ON.We are currently seeking top talent for a fantastic Executive Assistant job opening in Markham, Ontario in the corporate office of a medical setting.I...Show moreLast updated: 2 days ago

Promoted

Executive Assistant

Luann Bagg Staffing Inc.Greater Toronto Area, Canada

Full-time

Executive Assistant to the CEO and Board of Directors Liaison.Salary range 110,000-120,000, terrific bonus, an excellent benefit plan, a great pension plan, 3-4 weeks of vacation and other employee...Show moreLast updated: 4 days ago

Promoted

Executive Assistant

AdeccoMarkham, York Region, Canada

Full-time +1

Executive Assistant

Ontario HealthOntario Health, Ontario

Full-time

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in...Show moreLast updated: 30+ days ago

Executive Assistant to the Executive Director, Student Life Programs & Services

InsideHigherEdPickering, Ontario, Canada

Full-time +1

Executive Assistant to the Executive Director, Student Life Programs & Services.Under the general direction of the Executive Director, Student Life Programs & Services, the Executive Assistant is r...Show moreLast updated: 4 days ago

Promoted

Executive Assistant - Human Resources and Public Relations

Sienna Senior LivingMarkham, York Region, Canada

Full-time

We are Sienna Senior Living, a publicly traded company (TSX : SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement a...Show moreLast updated: 20 days ago

Promoted

Executive Assistant

TalentPop AppMarkham, York Region, Canada

Full-time

Get AI-powered advice on this job and more exclusive features.Executive Assistant (Remote | Full-Time).TalentPop is hiring a sharp, reliable. Executive Assistant (Remote | Full-Time).TalentPop is hi...Show moreLast updated: 2 days ago

Executive Assistant

Great ConnectionsMarkham, ON

Full-time

Our client, a leading cosmetic and skincare manufacturing company, is seeking an Executive Assistant to join their growing team. Job Type : One-year contract, could be extended and with the possibili...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Great Connections Employment ServicesMarkham, York Region, Canada

Permanent

Executive Assistant

York UniversityOntario, Canada

Full-time +1

Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of...Show moreLast updated: 30+ days ago

executive assistant

Zhang Law Professional CorporationMarkham, ON, CA

Full-time +1

Compile data to prepare documents.Establish and co-ordinate administrative policies and procedures.Prepare and co-ordinate the production and submission of summary briefs and reports.Meet with indi...Show moreLast updated: 23 days ago

Senior Executive Assistant, President's Office

Meridia Recruitment SolutionsOntario

Full-time +1

Senior Executive Assistant, President’s Office.Department : Office of the President & Vice-Chancellor.Salary Range : $69,764 - $87,205. Since its establishment in 1965 as Algoma University College in ...Show moreLast updated: 30+ days ago

Promoted

Executive Assistant

Vaco by HighspringStouffville, ON, CA

Permanent

Manage calendars, coordinate international travel, and organize meetings across time zones.Plan and coordinate events and meetings, including agenda preparation, document compilation, and room book...Show moreLast updated: 9 days ago

Promoted

Executive Assistant, Executive Office – Full-Time – Markham Site

InfoempregosMarkham, York Region, Canada

Full-time

This role will be supporting a portfolio that includes; clinical programs, Quality, Pharmacy, and Professional Practice.If you are looking to start your career in an environment that values learnin...Show moreLast updated: 30+ days ago

Executive Assistant

Warehousing & DistributionMarkham, York Region, Canada

30+ days ago

Job type

Full-time

Job description

Do you love working in a fast-paced environment, where you are constantly making meaningful contributions daily?

Do you LOVE working with people in a small family-like, entrepreneurial environment?

Are you passionate, dedicated, and willing to grind even when the going gets tough?

We are looking for an amazing Executive Assistant who is :

Passionate, dedicated, and willing to persevere in the face of adversity
The type of person who loves working in a small, family-like, entrepreneurial environment
Great at supporting projects with multiple components and team members involved
Great at implementing streamlined process methodologies to ensure team members are staying efficient and focused on objectives and outcomes

DETAILED ROLE OVERVIEW

Executive Support :

E-mail filtering, organization, and replies as per "Reaction Rules" of Director inbox

Managing personal and work calendars for Director (i.e., booking, rescheduling, recurring events, etc.)

Supporting Director in personal tasks and / or delegating to another team member as required

Creating your role’s “Educational Resource” using SOP templates (i.e., documenting all processes / tasks to create a centralized repository of custom workflows and best practices)

Keeping the office rooms organized and in order

Constantly looking for business process optimization opportunities where costs are minimal

Play a critical role on the team in ensuring deliverables are always met accurately and on time

Valid driver’s license with clean driving record

Project Ownership and Support :

Provide project support and ownership, where needed.

Ongoing project monitoring and project tracking across the team

Ongoing assessment of potential delays affecting project deadlines highlighting key issues to the President

Prepare project reports, presentations, and communications to a high standard

Business Operations Support

Develop and implement efficiencies to streamline business processes

Maintain all hard copy and digital records for ongoing executive projects

Comfortable learning, using, and eventually automating some tasks using pre-existing software.

Constantly follow up with necessary points of contacts

Ability to Problem Solve - develop alternative actionable solutions when information is provided or self-attainable

Strong sense of responsibility and ability to complete tasks with minimal supervision (initial training and support is always provided)

Impeccable written and oral communications skills

Administrative Tasks :

Answer phones and direct calls to appropriate team members

Scanning, filing, faxing, and filling of documents as needed

Support Directors and Management with various requests for scheduling calls, meeting setup, etc.

Joining meetings for note-taking and sending out meeting minutes / follow up actions to team members

Creation and management of all business contacts into Outlook system

Creation of Process documents to create standardization of processes

Management and Organization of SharePoint site

Payments to service providers / vendors or depositing of cheques

Organizing / Scheduling of activities or work required

Business Purchasing :

Purchasing products / supplies / tools as required by the business regularly

Ensuring receipts and records are kept of all items purchased as required by accounting team

Ensure items are received and manage returns end to end where necessary

Required

High Level of Organization : this is CRUCIAL for this role and for your success at our company.

Detail oriented : You will be involved in work that requires high attention to detail. Taking notes, listening, asking questions, and double-checking the work you do is extremely important.

High Computer proficiency : Very comfortable on the computer using Outlook, Excel, and other Microsoft products and learning new tools on the computer.

Love to learn / Growth Mindset : Whether it be new applications required, processes, or ways we do things. The learning will be ongoing and continuous with the objective of improving what / how we do, simplifying, and reducing complexity!

Resourceful / Outcome focused : Using different approaches where existing don’t work to achieve the end goal

Great listening skills : Whether instructions or feedback

Positive Attitude / Energy

Team Player / Love to work with others

Required Experience / Education

o Post-secondary education in business, computers, or office management

OR / AND

Office Admin or Similar Position for 3-5+ years

Desired Experience

Finance or accounting experience

Hours of Operation : 9am - 6pm Monday- Friday

This role is very dynamic in nature and has a big impact on the team!

Efficiency is a big part of our company culture. To us, this means being able to do more with less, always finding better, smarter, and easier ways to do things without compromising quality.

Organization is equally important. It enables your ability to be both efficient and effective.

Being Detail oriented is key, and we need an individual who has an amazing eye for details!

Finally, the majority of what you will do will be on the computer. It’s CRUCIAL that you are extremely comfortable on the computer and using Microsoft programs such as Outlook, Excel, and PowerPoint .

More about us :

Our company is comprised of an amazing team of individuals of diverse backgrounds, experiences, and perspectives. We are lean in nature and most team members have multi-functioning positions within the company. We are approaching a decade of existence and have experienced tremendous growth and learnings throughout the years.

We praise new ideas, new methods of doing things, and learning what works and what doesn’t. We promote thinking outside the box to solve problems and often look at how we can simplify or automate any process we do.

We strive for an ever-evolving company culture and team where we learn, grow, and have fun with everyone we work with!

We are looking for the best fit candidate to join our journey and grow with us. If you feel the role description and culture are a perfect fit for you, we look forward to hearing from you!

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