Part-time Executive assistant Jobs in Whitchurch-Stouffville, ON

We are seeking an individual who can provide full-time or part-time assistance in our back-office business operations. The ideal candidate for this role should possess strong attention to detail, high levels of energy, the ability to manage multiple tasks, a “can-do” attitude, and the ability to adapt quickly to working in a fast-paced environment.

Key Responsibilities

• Assist the firm’s Managing Partners with all business-related matters, including but not limited to, scheduling meetings, arranging travel and accommodation, preparing for timesheets and expenses, meeting preparations, etc.
• Manage office facilities, including meeting rooms, kitchen, catering orders, and general organization of the office.
• Work with the firm’s IT provider to ensure the smooth execution of daily IT-related operations.
• Works with the firm’s facility and equipment vendors to ensure seamless operations.
• Assist the firm’s accountant in various accounting-related activities as required.
• Assist with various recruiting administrative tasks as needed (scheduling, feedback, etc.)
• Maintain effective filing system of client projects and company information.
• Manage the company's back office systems as required.
• Provide additional administrative support to the consultant team as required, i.e. booking interviews, arranging business travels, etc.
• Provide administrative support for corporate initiatives or special projects as needed.

Key Qualifications