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Director of operations Jobs in Grande Prairie, AB

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Director of operations • grande prairie ab

Last updated: 8 days ago
School Operations Coordinator

School Operations Coordinator

Northwestern PolytechnicGrande Prairie, AB, CA T8V 4C4
Full-time +1
As the largest post-secondary institution in northern Alberta, Northwestern Polytechnic is a natural point of convergence for knowledge, skills, creativity, and collaboration.Striving to spark and ...Show moreLast updated: 8 days ago
Director, Commercial Lines Operations

Director, Commercial Lines Operations

Hub InternationalGrande Prairie, AB
Full-time
Hi, we’re HUB – a network of doers with diverse stories and a shared goal to support our clients and communities.To do it, we believe in supporting each other, because great work happens when peopl...Show moreLast updated: 28 days ago
  • Promoted
Operations Supervisor

Operations Supervisor

Seaboard Transport GroupGrande Prairie, AB, Canada
Full-time
Join the Seaboard Transport Team Today!.Are you ready to accelerate your career with an innovative and family-owned business? At Seaboard Transport Group, we’re passionate about transportatio...Show moreLast updated: 30+ days ago
  • Promoted
Civil Construction Field Operations Supervisor

Civil Construction Field Operations Supervisor

LaPrairie GroupGrande Prairie, AB, Canada
Full-time
LaPrairie Group of Companies, is an ISO-9001-2015 certified company providing highway and bridge maintenance, civil infrastructure construction, slope stabilization, erosion and drainage control, a...Show moreLast updated: 30+ days ago
Operations Admin I - III (Senior)

Operations Admin I - III (Senior)

CB CanadaClairmont, Alberta, Canada
Part-time +1
Position Title : Operations Admin I - III (Senior).Responsible for performing the clerical and administrative functions for any or all hub and station operational areas, including linehaul, quality ...Show moreLast updated: 30+ days ago
Operations Manager

Operations Manager

EMCO CorporationGrande Prairie, Alberta, Canada
Full-time
As an Operations Manager, you will ensure all business processes are being conducted in the most efficient, effective, safest, and profitable manner. You will analyze and manage the processes at the...Show moreLast updated: 28 days ago
Peace Officer Sergeant

Peace Officer Sergeant

Brightvision Capital Partners, LLCGrande Prairie, Division No. 19, Canada
Full-time
The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all.We offer a collaborativ...Show moreLast updated: 19 days ago
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School Operations Coordinator

School Operations Coordinator

Northwestern PolytechnicGrande Prairie, AB, CA T8V 4C4
8 days ago
Job type
  • Full-time
  • Permanent
Job description

TRUE NORTH

As the largest post-secondary institution in northern Alberta, Northwestern Polytechnic is a natural point of convergence for knowledge, skills, creativity, and collaboration. Striving to spark and empower success, NWP's mission is geared towards both individual and collective progress. NWP offers a wide variety of engaging and in-demand academic programs in certificates, diplomas, apprenticeships, and degrees. We exist wholeheartedly for the domestic and international students who call our campuses home, the distinctive communities and industries we serve, and the staff and faculty who honour us with their expertise and insights every day. While our potential as one of Alberta's newest polytechnics is ever-growing, we recognize the importance of having authentic and highly effective contributors by our side. We are currently recruiting individuals who are inspired by opportunity, driven by results, and aligned to NWP's core values of being responsive, innovative, and connected. Finding your fit in one of our specialized schools or departments means a bright future with competitive compensation, attractive benefits packages, reliable networks, high quality of life, and unparalleled learning community experiences. If you are looking to transform the post-secondary landscape with polytechnic education, research, and partnerships, Northwestern Polytechnic is your employer of choice.

The Role

Reporting to the Dean of School of Business, the School Operations Coordinator plays a crucial role in ensuring the smooth day-to-day operations of an academic school. This position provides administrative and operational support to faculty, staff, and students while maintaining essential documentation and records keeping, managing initiatives, and coordinating quality reporting and regulatory requirements. The Coordinator facilitates communication with internal and external stakeholders, assists with event planning, and supports compliance with institutional policies and processes. Additionally, this role supports the development, maintenance, implementation and evaluation of academic programs by working closely with the Dean to establish and track timelines, deliverables, and ensure all procedural and regulatory requirements within the School are met. The Coordinator also updates review scheduling processes, including timetable implementation, booking procedures, space utilization, and facility coordination.

The primary responsibilities of this role include :

Administrative and Operational Support

  • Act as a primary contact for faculty, staff, students, and external partners.
  • Maintain program documentation, policies, and procedures to ensure compliance.
  • Assist with faculty recruitment, hiring, and onboarding processes.
  • Support daily operations, including processing requests and scheduling activities.
  • Full scope administrative duties : phone and email correspondence, mail distribution, and document preparation, scheduling conferences, travel arrangements, meeting agendas, record minutes, and track action items in meetings when required.
  • Adhere to institutional financial guidelines,
  • Assist with managing expense reports, petty cash reconciliation, and procurement transactions, purchase orders and payment requests, ensuring accuracy in cost coding and budget tracking.

Program and Project Coordination

  • Draft and manage documents related to post-secondary program development, maintenance, and implementation.
  • Coordinate preparation and submission of program proposals, curriculum changes, and accreditation documents.
  • Track program development milestones and ensure deadlines are met for new and existing program submissions. Track student application fill rates, registration changes, and enrollment status.
  • Generate reports on student progression, cancellations, and application trends to support department decision-making.
  • Collaborate with faculty and leadership to ensure program compliance with academic and regulatory standards. Facilitate sessions and be key contact for systems used within the department. , Matador, Workday, SharePoint etc.
  • Quality Assurance and Compliance

  • Coordinate quality assurance reporting and regulatory compliance for the School.
  • Track key timelines, coordinate execution of procedures, collect and distribute information, and ensure archiving of essential documentation for evaluative processes contained in the collective agreements linked to employees within the school.
  • Scheduling, Space Utilization, and Facilities Coordination

  • Oversee the input for academic timetables, ensuring alignment with program needs and institutional guidelines. Manage booking procedures for classrooms, labs, meeting spaces to optimize space utilization.
  • Act as the liaison between the School and Facilities to address space-related needs, maintenance, and equipment requirements.
  • Ensure scheduling processes align with faculty availability and program delivery requirements.
  • Event and Stakeholder Coordination

  • Assist in organizing school events, meetings, and workshops by coordinating logistics, scheduling, and communication.
  • Support faculty and leadership in liaising with internal and external stakeholders, ensuring effective collaboration and engagement.
  • Facilitate departmental communications to ensure timely dissemination of information related to programs, policies, and operational updates.
  • Other duties as assigned.