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Job Description
Position Summary
Brookfield is seeking an Executive Assistant to provide administrative support to members of the Finance, Investor Relations, Credit, and HR Teams. The ideal candidate is a detail-oriented and proactive professional who thrives in a fast-paced environment. They possess strong interpersonal skills, the ability to manage competing priorities, and a high level of professionalism, discretion, and confidentiality.
Responsibilities
Executive & Stakeholder Support
Act as a trusted partner, exercising sound judgment in managing executive priorities, communications, and workflow
Manage calendars across multiple time zones, coordinating with senior stakeholders and executive assistants globally
Coordinate senior-level internal and external meetings and investor meetings
Prepare agendas, briefing materials, and meeting documentation
Liaise with Reception, facilities, IT, and internal stakeholders to ensure seamless execution
Manage executive correspondence, email organization, and document preparation with discretion and accuracy
Travel & Global Logistics
Arrange and manage domestic and international travel itineraries
Prepare visa documentation and support travel-related requirements
Support senior visitors from global offices and external organizations
Executive Materials & Reporting
Create, edit, and format executive-level PowerPoint presentations, including complex charts and visuals
Prepare and maintain Word documents and Excel reports with a high level of accuracy and consistency
Proofread and quality-check materials to ensure alignment with Brookfield’s executive and brand standards
Events, Team & Operational Support
Support corporate, client, and investor events, including scheduling, material preparation, and onsite coordination
Assist with onboarding of new team members
Coordinate team offsites, internal meetings, and select social events
Provide senior-level administrative coverage to other Executive Assistants during absences or peak periods
Manage executive expense reporting using Concur and process invoices in compliance with company policy
Handle confidential correspondence and sensitive information with discretion
Qualifications & Requirements
5+ years’ experience providing executive-level support in a global professional or financial services environment
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Strong experience preparing executive-level presentations and materials
Working knowledge of Concur or similar expense management systems
Exceptional organizational skills with a proactive, solutions-oriented approach
Strong executive presence with excellent written and verbal communication skills
Collaborative team player with strong interpersonal skills and sound judgment
Bachelor’s degree or equivalent relevant experience
Flexibility to work extended hours as required
Salary Range: $90,000 - $110,000 CAD
Position Opening Reason:
New Position
