Artist assistant Jobs in Langley, BC

We are looking for a proactive and detail-oriented Administrative Assistant to support daily operations at our client who is located Langley, British Columbia office. In this contract position, you will play a crucial role in ensuring the smooth functioning of administrative tasks while collaborating with project managers and other team members. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively.

Responsibilities :

• Greet visitors and vendors professionally as they arrive at the office.
• Manage weekly orders from suppliers, ensuring cost-effective options.
• Prepare and issue purchase orders for review and approval before placement.
• Maintain cleanliness and organization in the kitchen and front desk areas.
• Perform accurate data entry tasks, including uploading field documents to SharePoint.
• Print and organize invoices for cheque runs and ensure proper matching of invoices.
• Assist in printing project drawings for managers and other team members.
• Schedule appointments and coordinate calendars to support team efficiency.
• Handle inbound and outbound calls, providing excellent customer service.
• Correspond professionally via email to address inquiries and manage office communications.
• At least 1 year of experience in an administrative or similar role.
• Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with SharePoint and Eclipse software is a strong asset.
• Exceptional communication skills, both written and verbal.
• Strong attention to detail and accuracy in all tasks.
• Ability to multitask and prioritize effectively in a dynamic work environment.
• Comfortable working collaboratively with project managers and team members.
• Business casual attire suitable for representing the company professionally.

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