Administrator Jobs in Burnaby, BC

Do you enjoy delivering exceptional project administration on dynamic and exciting projects? Are you hungry, yet humble, professional ready to take the next steps in your Project Management career? If so, Westlab needs a motivated Project Administrator, like YOU, to join our tight-knit Surrey team!    ABOUT US    Westlab strives to enable discovery and make the world a better place by offering innovative, future-focused solutions to the field of science. Serving the laboratory and healthcare market since 1993, we are an established team delivering high-quality, core laboratory consumables on time and within budget to meet today’s medical and research needs. From flexible lab furniture solutions and equipment to PPE and Clinical Diagnostics, Westlab has a reputation for providing future-proof products to our clients across Canada. With trendsetting scientific and medical solutions at the forefront, we are driven by a fearless desire to facilitate discovery.      YOUR KEY RESPONSIBILITIES  Project Oversight : Manage projects from order processing to final payment, ensuring deadlines, budgets, and quality standards are met.  Job Cost Management : Prepare job costing sheets, monitor expenses, and maintain GP forecasts.  Site Verification : Coordinate and conduct site visits (requiring up to 20% travel to Toronto) to confirm project readiness.  Supplier & Vendor Coordination : Confirm materials, manage PO creation, track deliveries, and ensure supplier relationships are optimized.  Project Tracking : Monitor critical tasks, milestones, and deliver weekly progress reports to management.  Client Communication : Ensure satisfaction through proactive issue resolution, smooth installations, and deficiency closeouts.  Safety & Compliance : Complete site safety paperwork and coordinate training as required while keeping up with relevant legislation and regulations.   Cross-Functional Collaboration : Partner with the Sales, Procurement, Development and the Finance Team to streamline operations and create value for customers.  Process Optimization & Improvement : Identify opportunities to enhance workflows and project efficiency.    YOUR BACKGROUND & QUALIFICATIONS  3+ years of experience as a Project Administrator, Coordinator or Manager with the proven ability to manage full-cycle projects up to $5M in revenue.  Proficiency in Microsoft Project, Power BI & Gantt Charts for project planning, scheduling, and reporting.  Familiarity with Sage X3, AutoCAD, Revit, and Microsoft Teams & SharePoint for project design, collaboration, and data management.  Experience reading CAD drawings and Revit files.  Understanding of WorkSafe and safety regulations for job sites.  A proactive, detail-oriented mindset and ability to thrive on dynamic, high-pressure projects.  A “humble but hungry” attitude—willing to learn, collaborate, and take initiative.  Strong communication, interpersonal, problem-solving, and organizational skills.    NICE-TO-HAVE SKILLS  Experience in laboratory, scientific, or logistics industries.  Certifications like PMP (Project Management Professional).    WHAT’S IN IT FOR YOU  It’s a priority to take care of our team and reward them for their contributions. As part of our dedicated, growing, and dynamic team, you can expect :   Competitive salary of $55k – $65k to reward your hard work and contributions.   Comprehensive health benefits to prioritize you and your family’s health.  Opportunities for growth and ownership to make your career goals a reality.   A positive, fun and collaborative work environment dedicated to health and safety.  Generous paid time-off , starting with 15 vacation days to take care of you.  Team events, staff lunches, and occasional treats to celebrate successes.  If you are ready to embark on this thrilling journey with Westlab, we want to hear from you! Apply with your resume today!  Do you want to learn more about joining Westlab? Check us out at www.westlab.com.   Powered by JazzHR