Archives/Heritage and Culture Assistant (PFT) (CUPE 74.24)

Position Description :

• Provide guidance and assistance to patrons in the archives reading room when needed.
• Assist with the development, planning and coordination of outreach activities, special events and programming.
• Perform references and retrieval services and respond to long distance research inquiries.
• Work closely with the Archivist, volunteers, community groups, organizations and agencies to promote the archives within the community.
• Assist with reproductions requests, which may include digitizing documents or photographic materials.
• Provide front line customer service ensuring positive and constructive interactions with the public.
• Catalogue incoming collections, including registration and accessioning and other collections work as assigned.
• Work independently due to nature of staffing and operational hours, Archives Assistant is sometimes required to work alone without direct supervision.
• Assist with the management and maintenance of the archives property.
• Assist and provide support to volunteers and students.
• Perform administration functions including deposits, accounts payable and receivables, compiling performance measure data, prepare agendas and minutes, and manage annual contracts.
• Accountable for Heritage and Culture membership program.
• Assist with the administration of municipal heritage designations including records management.
• Develop advertising and marketing materials including monitoring of website and social media accounts.
• Perform other duties and special projects as assigned.

Requirements

Knowledge and Experience :

• A post-secondary education in Archival Studies, Records and Information Management, Library Technician and / or Museum Studies or an undergraduate degree in a related discipline.
• Three years of administrative experience to be familiar with the scope of the role.

Skills and Abilities :

• Excellent interpersonal skills, ability to interact with the public and assist with inquiries and research requests.
• Excellent administration skills including good financial and time management skills.
• Ability to work effectively with professional staff, volunteers, researchers, members of the community, other community-based organizations.
• Demonstrated ability to market, promote the activities, services and exhibitions of a public archives.
• Ability to work independently and to meet operational needs with shifting priorities.
• Computer expertise required in corporate standard software (Microsoft Office and FileHold) and department-specific software (Past Perfect, File Trail Records Management software, City-View, and Adobe DC Pro).
• Excellent written and oral communications skills.
• Familiarity with library, archives or museum practices.
• Demonstrated research skills.
• Valid Ontario driver’s license and access to a reliable vehicle
• Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act

Benefits

Posting # : CUPE

Position : Archives / Heritage and Culture Assistant

Status : Permanent Full Time

Employee Group : CUPE Local 4700

Salary : $ - $ per hour (under review)

Division : Community Development

Department : Heritage and Culture

Reports To : Archivist

Location : Simcoe, ON

Posting Period : October 9, 2024 October 23, 2024