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Archives / Heritage and Culture Assistant (PFT) (CUPE 74.24)

Archives / Heritage and Culture Assistant (PFT) (CUPE 74.24)

Norfolk CountySimcoe, Ontario, Canada
30+ days ago
Salary
CA$25.53–CA$31.95 hourly
Job description

Position Description :

  • Provide guidance and assistance to patrons in the archives reading room when needed.
  • Assist with the development, planning and coordination of outreach activities, special events and programming.
  • Perform references and retrieval services and respond to long distance research inquiries.
  • Work closely with the Archivist, volunteers, community groups, organizations and agencies to promote the archives within the community.
  • Assist with reproductions requests, which may include digitizing documents or photographic materials.
  • Provide front line customer service ensuring positive and constructive interactions with the public.
  • Catalogue incoming collections, including registration and accessioning and other collections work as assigned.
  • Work independently due to nature of staffing and operational hours, Archives Assistant is sometimes required to work alone without direct supervision.
  • Assist with the management and maintenance of the archives property.
  • Assist and provide support to volunteers and students.
  • Perform administration functions including deposits, accounts payable and receivables, compiling performance measure data, prepare agendas and minutes, and manage annual contracts.
  • Accountable for Heritage and Culture membership program.
  • Assist with the administration of municipal heritage designations including records management.
  • Develop advertising and marketing materials including monitoring of website and social media accounts.
  • Perform other duties and special projects as assigned.

Requirements

Knowledge and Experience :

  • A post-secondary education in Archival Studies, Records and Information Management, Library Technician and / or Museum Studies or an undergraduate degree in a related discipline.
  • Three years of administrative experience to be familiar with the scope of the role.
  • Skills and Abilities :

  • Excellent interpersonal skills, ability to interact with the public and assist with inquiries and research requests.
  • Excellent administration skills including good financial and time management skills.
  • Ability to work effectively with professional staff, volunteers, researchers, members of the community, other community-based organizations.
  • Demonstrated ability to market, promote the activities, services and exhibitions of a public archives.
  • Ability to work independently and to meet operational needs with shifting priorities.
  • Computer expertise required in corporate standard software (Microsoft Office and FileHold) and department-specific software (Past Perfect, File Trail Records Management software, City-View, and Adobe DC Pro).
  • Excellent written and oral communications skills.
  • Familiarity with library, archives or museum practices.
  • Demonstrated research skills.
  • Valid Ontario driver’s license and access to a reliable vehicle
  • Must be aware of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act
  • Benefits

    Posting # : CUPE

    Position : Archives / Heritage and Culture Assistant

    Status : Permanent Full Time

    Employee Group : CUPE Local 4700

    Salary : $ - $ per hour (under review)

    Division : Community Development

    Department : Heritage and Culture

    Reports To : Archivist

    Location : Simcoe, ON

    Posting Period : October 9, 2024 – October 23, 2024