administrative assistant
- Work Term : Permanent
- Work Language : English
- Hours : 35 to 40 hours per week
- Education : Secondary (high) school graduation certificate
- Experience : 1 to less than 7 months
Work setting
Transportation, communication and utilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Supervise other workers
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Provide customer service
Computer and technology knowledge
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- MS Access
- MS Office
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
Support for persons with disabilities
- Provides physical accessibility accommodations (for example : ramps, elevators, etc.)
- Provides visual accessibility accommodations (for example : braille, screen readers, etc.)
- Provides auditory accessibility accommodations (for example : transcription software, teletypewriters, etc.)
- Participates in a government or community program or initiative that supports persons with disabilities
- Offers mentorship, coaching and / or networking opportunities for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Participates in a government or community program or initiative that supports newcomers and / or refugees
- Assists with immediate settlement needs of newcomers and / or refugees (for example : housing, transportation, storage, childcare, winter clothing, etc.)
- Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
- Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
- Supports newcomers and / or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and / or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and / or networking opportunities for youth
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Offers mentorship, coaching and / or networking opportunities for Indigenous workers
- Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
- Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Facilitates access to Elders who can offer support and guidance to Indigenous workers
Administrative Assistant
Minimum three (3) years as an Administrative Assistant to a Managerial Role (administrative assistant experience within a post-secondary institution considered a significant asset). The primary role of the Administrative Assistant is to provide comprehensive and proactive administrative support, ens...
Business Development Administrative Assistant
Our client within the distributor industry is seeking a Sales Support candidate to join their team on a permanent basis.This is requires you to work fully on-site, located in Etobicoke, offering a competitive salary and benefits package.Take charge of crafting customized category assessments for ret...
administrative assistant
Secondary (high) school graduation certificate.Retail/wholesale establishment/distribution centre.Arrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the team.Direct and control daily operations .Open and distribute mail and other materials.Record and prepare...
Legal Administrative Assistant - Capital Markets
Legal Administrative Assistant. As a member of the team, you will play a key role in managing legal and administrative aspects to a team of Legal Professionals. You will be involved in a wide variety of administrative tasks, including: supporting day-to-day requirements, drafting and editing corresp...
administrative assistant
Education: Secondary (high) school graduation certificate.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplies and maintain inventory.Greet people and direct them to contacts or service areas.Type and proofread correspondence, forms and othe...
administrative assistant
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.Experience: 1 year to less than 2 years.Plan and control budget and expenditures.Schedule and confirm appointments.Answer telephone and relay telephone calls and messages.Order office supplie...
Administrative Assistant
As an Administrative Assistant, you will play a crucial part in providing comprehensive administrative support to our esteemed client in the construction sector, ensuring seamless and efficient operations. Proven experience as an Administrative Assistant or in a similar administrative role. Administ...
administrative assistant
Education: Secondary (high) school graduation certificate.Experience: Experience an asset.Answer telephone and relay telephone calls and messages.Respond to employee questions and complaints.Order office supplies and maintain inventory.Oversee payroll administration.Greet people and direct them to c...
Administrative Assistant
As our new Project Administrator, will be supporting the Infrastructure team members with their business development, technical delivery and administrative needs. This is a great opportunity for somebody with previous administrative experience that has an interest in Infrastructure and wants to deve...
Office Administrative Assistant | Macropus Global Ltd.
We will give training for our office administrative work as per our work requirements. ...