Administrative Assistant

The Opportunity

Altus Group is currently hiring a Project Administrator to work within the Toronto based Cost Consulting and Project Management Business unit. As our new Project Administrator, will be supporting the Infrastructure team members with their business development, technical delivery and administrative needs. This is a great opportunity for somebody with previous administrative experience that has an interest in Infrastructure and wants to develop their knowledge by supporting projects within this area.

Come join a global brand with a promising career path ahead of you!

What’s in it for you?

Lead the management of the project’s secure documentation room in support of the procurement process including collection, compilation and management of drawings, reports, data documentation and any other documentation as required

Manage project specific task(s) status and project billing processes, including related correspondence and changes in internal project processes to maintain efficiency and cost control

Participate in weekly internal and external project team meetings and provide project updates as required

Track the progress of several concurrent projects with frequent shifts in focus through the different phases

Support project management and coordinate delivery to scope, schedule, budget

Coordinate with various discipline leads, including with client or partner organizations, to deliver project deliverables

Support client and stakeholder relationships development

Assist technical report writers and with charts, formatting, blacklining, researching and extracting relevant information and drafting certain sections of reports and other project documents, abiding by strict instructions

Report to Project Director and Senior Management regarding payments, monitoring financial projections and consistent communication with clients regarding payment status updates

Assist with weekly and monthly compliance submissions

Consulting with engineering staff on various project related issues, as well as liaising with external agencies, municipalities, Infrastructure Ontario, developers and their consultants and private land owners.

Ensure the infrastructure team’s efforts are focused on delivering a high level of quality service to clients resulting in repeat business and referrals

Our new Project Administrator will have :

Experience / familiarity with procurement, working for asset owners (government agencies), lenders and private sector consortia would be considered an asset;

Strong financial administrative skills, including cash-flow tracking and forecasting

Keen attention to detail and an aptitude for problem solving

Excellent computer skills including Microsoft Word, Excel and Powerpoint

Confident communicator with ability to present work, share effectively in both in person and using virtual meeting platforms

Outstanding organizational skills and ability to prioritize, deliver and close out tasks

Able to thrive in a high volume, deadline-driven environment

Excellent time management skills

Able to work both individually and within a team environment

Strong sense of integrity and accountability

We thank you in advance for taking the time to learn more about what makes Altus a great place to grow your career and do some of your best work. Apply now, refer a friend or stay on top of what's new by following us on .