Executive assistant
The Montreal Port Authority is looking for an Executive Assistant to assist the CEO in the performance of their duties. The incumbent will provide a high level of administrative support through a variety of organizational and communication tasks.
The successful candidate will demonstrate leadership, efficiency, initiative and maturity.
Responsibilities
- Provide support and follow-up on strategic projects reporting to the CEO on a variety of issues, including preparation of presentations to the Executive Committee or Board of Directors.
- Screen calls and manage the CEO agenda, including making arrangements for travel, meetings and events. Respond to routine correspondence.
- Perform assessment of files for the CEO to prioritize for processing.
- Plan and coordinate the execution of administrative tasks and work required by the CEO.
- Act as a liaison between internal and external stakeholders and act as a resource person.
- Work with all the departments involved in setting up various committees.
- Participate in the preparation, drafting, verification, editing and consolidation of documents and presentation materials.
- Organize and coordinate meetings, workshops and videoconferences and facilitates follow-up activities.
Skills sought for this position :
- Structuring work effectively
- Maintain rigorous standards
- Act on principle
- Communicate with clarity
- Be focused on customer needs
- Navigate turbulence
- Promote lasting professional relationships
Qualifications
- College diploma (DEC) in office work and 10 to 15 years of relevant experience or other equivalent combination of education and experience.
- Excellent knowledge of the Office 365 suite
- Knowledge of SAP is an asset.
- Spoken and written bilingualism : French and English
- Strong capacity for analysis, anticipation, creativity, adaptation and rigor.
- Strong resistance to stress.
- High level of ethics and ability to always maintain strict confidentiality.
- Flexibility, proactivity, efficiency and enthusiasm
- Excellent organizational and logistical skills.
- Rigor and attention to detail.
- Management of priorities and compliance with sometimes tight deadlines.
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