Assistant Property Manager

Assistant Property Manager

Commercial Properties

Who We Are : Join us to enhance your personal and professional growth, build meaningful connections, and give back to the communities we call home.

BGO Properties is one of Canada’s premier providers of commercial property management and leasing services. With a portfolio of over 400 properties, totaling more than 67 million square feet of commercial and residential space, we’ve been trusted by clients for over 30 years to deliver real estate solutions.

As part of the global BGO family, we combine international expertise with local market knowledge to deliver world-class services.

Our team of real estate professionals works across office, industrial, retail, and multi-family sectors, ensuring every property becomes a preferred destination choice for tenants.

Whether you’re just starting out or are a seasoned professional, you’ll find opportunities for professional growth, ongoing learning, and leadership development.

Don’t just work anywhere come build tomorrow together with us.

The Opportunity : Reporting to the Property Manager, the Assistant Property Manager is responsible to provide support for all aspects of day-to-day property management activities for buildings in the portfolio

What You Will Do :

• Provide support to the Property Manager as directed. Focus on maintaining the day to day operation of the portfolio to BentallGreenOak standards, ensuring tenant satisfaction and creating operating efficiencies.
• Assist with / prepare annual budgets including data input and compilation of final package.
• Prepare monthly / quarterly owners reports, including analysis of financial statements and variance reports.
• Manage property budgets, review invoices, and ensure payments are made within applicable timelines.
• Monitoring of lease related payments ( progress billing on work orders, tenant allowances, etc.).
• Tender and administer all service contracts as directed.
• Assist with insurance and appraisal tours as directed.
• Conduct regular building and vacant space inspections.
• Liaise with tenants, including issues related to parking, slip and falls and MPI claims.
• Oversee functions relating to daily correspondence and escalation and recovery letters.
• Oversee bi-annual tenant surveys, ensuring distribution of survey on a timely basis and encouraging maximum participation of all tenants.

Review survey responses, analyzing trends and concerns.

• Maintenance and updating of tenant contact information, for timely collection and recording of tenant insurance certificates.
• Assist with tenant events and tenant appreciation initiatives as directed.
• Complete quarterly tenant newsletter.
• Assist with Sustainability initiatives including ForeverGreen, BOMA BEST and Earth Award submissions as applicable.
• Embrace and pro-actively support BentallGreenOak's culture of environmental sustainability, and corporate and social responsibility.
• Other duties as directed.

Who You Are :

• 3+ years of related experience.
• General accounting knowledge.
• Post-secondary business related education preferred.
• RPA, FMA designation or post-secondary or undergraduate courses in property management are an asset.
• Relationship Skills Ability to communicate effectively and professionally, both oral and written with owners, tenants and team members;
• ability to develop and sustain cooperative working relationships;
• Organizational / Multi-Task Skills Ability to allocate one’s time effectively and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes;

results oriented, detail oriented and accurate.

Decision Making Skills Able to resolve problems using facts and sound reasoning; able to achieve goals using a strategic approach;

proven innovation with a willingness to manage and adapt to change

• Computer Skills Intermediate to advanced skills in MS Word, Excel, Microsoft office, Outlook and a natural curiosity and intuitiveness for learning new applications.
• Police Clearance A criminal verification check is required for employment.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders / investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.