Executive Assistant to the Executive Vice President - BC Centre for Disease Control

Executive Assistant to the Executive Vice President

BC Centre for Disease Control

Vancouver, BC

Reporting to the Executive Vice President, the Executive Assistance provides confidential administrative and secretarial support.

Triages information of a sensitive and confidential nature, professionally represents the interests of the Executive Vice President and the organization, communicates in a compelling manner to influence and persuade internal and external stakeholder at all levels, and keeps the Executive Vice President apprised of issues and activities.

Interacts with senior leaders, managers / directors and works with other Administrative Assistants to organize and coordinate administrative functions of the BC Centre for Disease Control (BCCDC) administrative office including workload and agency-wide activities and projects.

What you’ll do

• Functions as the confidential liaison for the Executive Director with internal and external stakeholders utilizing strong communication and persuasion abilities and an understanding of stakeholder needs.
• Maintains an updated and accurate calendar for the Executive Director by scheduling and arranging internal and external meetings and travel.

Coordinates rooms, teleconference and videoconference meetings.

Produces and maintains a variety of accurate and well-designed documents including correspondence, expense claims, curriculum vitae, grant applications, manuscripts, memos, minutes and meeting agendas.

Maintains readily accessible paper-based and electronic information files.

• Develops, implements and supports office procedures consistent with PHSA and BCCDC best practice standards. Ensures the necessary flow of information through PHSA, the BCCDC and UBC while maintaining appropriate levels of security and confidentiality.
• Assists in budget development ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized to predetermined amounts, and analyzes and reports on variances.
• Ensures that administrative matters are organized and dealt with in a timely, organized and professional manner. Assists with transition for new and outgoing executive office staff.

What you bring

Qualifications

A level of education, training, and experience equivalent to post-secondary certificate and a minimum of five (5) years recent related experience in an administrative role such as supporting an individual at a senior executive level.

Skills & Knowledge

• Strong interpersonal, organizational and communication skills are required.
• Demonstrated experience working with advanced word processing, spreadsheet and database applications is required.
• Experience working with financial accounts, particularly accounts payables and / or receivables is an asset.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have : Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That’s why we’re focused on your care too offering health, wellness, development programs to support you at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The (BCCDC) is dedicated to preventing and controlling communicable diseases and promoting environmental health for the province of BC.

BCCDC is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority () plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.

Our values reflect our commitment to excellence and include : Respect people Be compassionate Dare to innovate Cultivate partnerships Serve with purpose.

Learn more about PHSA and our programs :

PHSA and BCCDC is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems.

PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and / or persistently marginalized groups identified under the Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level.

We welcome Indigenous individuals to apply and / or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples.

These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities.

PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan : A First Nations Case Study.