Engineering Project Coordinator
We are a specialized engineering company with international exposure and subject matter expertise in the design, fabrication and qualification of sterile, high purity and potent containment process equipment and plants.
We are growing our company size and capabilities through recruitment of talented professionals. We offer a true creative engineering design work environment with a wide range of interesting projects in the bio-pharmaceutical, personal care and food industry.
POSITION
You shall be a member of a cross functional engineering team in the role of Project Coordinator. For new and existing projects, the Project Coordinator shall set up the internal project processes and be the primary contact point between our Engineering team and external clients, partners and vendors.
RESPONSIBILITIES
Project Set Up
- Set up and maintain Opportunities’ and Active Projects’ folders on internal network and PSA software
- Set up and schedule kick-off meetings, including inbound and outbound travel requests
Project Tracking and Documentation
- Lead project communication and coordination to ensure all performance, schedule, compliance and budget requirements are met
- Develop and maintain project documentation such as project plans, presentations, meeting minutes and commercial items (i.
e., quotes, PO’s, invoices, etc.)
- Upon contract award, complete full assessment of coordination requirements from project schedule, budget, manpower, through to skill assessment
- Review timesheets to ensure they match field paperwork submissions and project budgets
- Prepare monthly schedule of values for invoicing purposes and work with Senior Process Engineer on invoice review
- Support Director of Process Engineer in quoting change orders
Project Reporting
- Prepare various reports to support monitoring of project progress, costs, key performance indicators, etc.
- Identify and promptly communicate potential risks to key stakeholders
Project Close Out
- Execute project close out requirements including lessons learned and client feedback forms
- Gather and ensure receipt and sign-off of all project deliverables. Files relevant project documentation.
- Review and reconcile actual project expense and schedule against initial estimates
- Other duties assigned
QUALIFICATIONS
- Degree in engineering or related experience an asset
- Preferably 3 plus years’ experience in an engineering environment
- Experience in the (bio)pharmaceutical and GMP compliant industries is an asset
- Highly organized, heightened attention to detail, and punctual to deadlines
- Strong verbal and written communication skills
- Proficient in Microsoft Office (particularly MS Excel and MS Project)
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