Travel & Camp Coordinator - Squamish

Position Overview

As a Travel Coordinator you will provide full level administrative support to a busy construction site team from a construction site office located in Squamish, BC.

This is a travel rotation position, requiring you to be on-site for a 10-days-on, 4-days-off schedule. This role oversees camp accommodations and travel logistics, planning, and reporting, for all craft and staff employees working at a remote site location in Squamish, BC, while performing work at Woodfibre LNG.

This is a temporary position tentatively scheduled to end in December, 2024.

At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative.

We depend on our high-performing operations support professionals they’re the glue that holds multiple areas of the business together and the catalysts that make things happen.

We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won’t find just anywhere.

We’re always pushing new limits. You can too.

District Overview

Kiewit’s Western Canada District is headquartered in Burnaby, British Columbia. We primarily perform heavy civil projects specializing in earth moving, transportation, roadways, bridges, water resources, and underground utilities.

We are looking for hard working individuals with a passion for construction who aren’t afraid to get their hands dirty! Our current opportunities are spread across the entire west coast of Canada.

Location

This is a rotation-based position, requiring travel to Squamish, BC (Woodfibre) on a 10-days-on, 4-days-off rotation schedule.

Accommodations are provided, in addition to a travel allowance.

Responsibilities

• Responsible to perform administrative and clerical duties with and for site management
• Coordinate travel schedules and reservations including bus, shuttle, ferry schedules
• Responsible for maintaining company vehicle registrations and licenses
• Complete reports required from different site teams including safety and quality reports
• Assist with document development and proofreading
• Maintains office operations by organizing office procedures
• Controlling office correspondence including regular mail, parcel pick-up and delivery, and overnight mail service
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of office records
• Travel related invoice processing
• Conference room schedule coordination
• Additional administrative assistance as needed

Qualifications

• Ability to travel to Squamish and work in a remote site location for 10 days at a time.
• 5+ years of HR / office management or senior level administrative services experience preferred.
• Experience with MS Office Suite, including Excel
• Strong organizational skills
• Strong communication skills
• Promoting process improvement
• Excellent customer service skills and attitude
• Professional phone manner

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Other Requirements :

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary

Base Compensation : 65,000 - 70,000

Actual compensation is subject to variation due to such factors as education, experience, skillset, and / or location) We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.