Office Administrator - WB Surveys

BLANKSLATE Partners is thrilled to be supporting our client WB Surveys, located in Delta, BC, as they search for an Office Administrator to add to their small, dynamic team.

If you are passionate about organization, supporting a wonderful team, and want to love what you do, we would love to hear from you.

About WB Surveys :

We are a private land survey firm situated in Delta, BC, Canada that has been serving the Lower Mainland and surrounding areas since 1989.

Our team of skilled survey experts, engineers, and development consultants are by your side, from field to finish, and at the helm of the industry’s latest technology, providing the most precise and comprehensive geomatics.

We are committed to providing surveying services to all related professionals with integrity, excellence, and accuracy, and can be reached anytime over the phone, behind a screen, or in person for guidance and project support.

We are seeking a highly organized and proactive Office Administrator, with experience with QuickBooks Online, to join our team.

This role will play a crucial part in ensuring the smooth operation of our office, providing support to our team members, and facilitating efficient workflow.

This is a hybrid role with 3 days a week on-site in Delta, BC.

What You’ll Do :

Client and Team Support :

• Serve as the main point of contact for customers and direct inquiries appropriately.
• Maintain client information and ensure accounts are up to date.
• Manage calendars and ensure timesheets are up to date for team members.
• Ensure timely communication and follow-up regarding meeting arrangements.
• Assist with the preparation of project plans and other documentation as needed.
• Manage flexible work schedules and fixed office hours for staff.

Finance and Expense Management :

• Collect and organize receipts, invoices, and expense reports.
• Oversee Accounts Receivable, manage reimbursements, and track expenses accurately.
• Serve as administrator and subject matter expert for QuickBooks Online.

Office and Facility Management :

• Responsible for ordering office supplies, equipment, and materials as needed.
• Monitor inventory levels and replenish supplies to maintain office efficiency.
• Maintain the cleanliness and tidiness of the office space.
• Water plants and ensure a welcoming environment for staff and visitors.
• Occasionally assist with physical tasks such as moving office equipment or furniture.

IT and Website Maintenance :

• Handle basic IT setup and troubleshooting tasks.
• Liaise with external IT experts for more complex technical issues.
• Assist in updating and maintaining the company website.
• Manage content archives and ensure information accuracy.

Event and Travel Coordination :

• Coordinate logistics for office gatherings and activities.
• Organize food, drinks, and celebrations for team events and special occasions.
• Assist in planning and coordinating company events, workshops, and seminars.
• Coordinate travel bookings and accommodations for team members.
• Handle itinerary management and provide necessary travel support.

Minimum Requirements :

• Prior experience in office administration.
• Financial acumen and ability to use QuickBooks Online accounting.
• Excellent written, verbal, and interpersonal communication skills.
• Collaborative team player who is self-motivated to work autonomously.
• Impeccable attention to detail in execution.
• Tech-savvy - can learn, adopt, and help others to use tools such as MS Office Suite.
• Proactive and problem solver who can react quickly to changing needs in a dynamic environment.

Benefits :

• Competitive salary and benefits.
• Supportive work environment.
• Hybrid work.

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