RQ00800 I Int. Project C I 1 year Control Officer - Procurement- Ontario Health

RQ00800 Int. Project Control Officer - Procurement- Ontario Health

Duration: 1 year

Location: Toronto ON, Hybrid

Pay rate: 40-47.50/hr incorp for 7.25 hrs a day

Requisition Title-Int. Project Control Officer - Procurement

Project Description

A Project Control Officer is required to support the Agency's procurement activities. The Project Control Officer will be responsible for performing multiple procurement-related process tasks. The Project Control Officer will work with the Supply Chain (Procurement) and project teams to support procurement needs and ensure project processes are in compliance with Agency's policies.

Description

Background:

A Project Control Officer is required to support the Ontario Health procurement activities. The Project Control Officer will be responsible for performing multiple procurement-related process tasks.

Responsibilities:

The Supply Chain Project Control Officer will work with the Supply Chain (Procurement) and project teams to support procurement needs and ensure project processes are in compliance with Ontario Health policies. Responsibilities will include:

· Work with internal stakeholders to ensure sourcing documents are complete and accurate

· Complete entries as required into the applicable procurement system (e.g. Workday and Flextrack)

· Maintain required documents and ensure a complete audit trail

· Analyze and prepare reports and other documentation as required

Required Skills:

4+ years' experience with, and understanding, of Procurement principles and processes

Proficient with Workday, Flextrack and/or eSourcing

Demonstrated ability to multi-task and work well with various groups of internal and external clients while demonstrating customer service

Detail oriented with excellent organizational and time management skills

Strong leadership skills, accountability and a demonstrated ability in delivery

Strong verbal and written communication skills

roficient in MS Office, including MS Teams document repository and Excel

Desired Skills:

Knowledge of Procurement methodologies and public sector procurement processes

Knowledge of Project Management concepts (e.g. project goals, risk, scope, participant roles, planning, cost and quality management)

Demonstrated experience working in a professional environment supporting multiple project managers and critical projects to ensure project deliverables are delivered on time and adhere to agency standards and policies.

Experience collaborating with internal and external clients, developing and managing project schedules, deliverables, status reports

Experience working alongside project managers to provide updates, escalate where required, identify risks, and lead project document deliverables

Experience routing documents for signature via DocuSign, monitoring project document repository and ensuring all documents are reviewed and maintained in the repository

Ability to adequately monitor, track, and coordinate project requirements and provide reporting and input to ensure targets are met

Ability to handle client relationships to manage expectations, provides updates as required, identify and mitigate potential conflicts between project and functional areas

Evaluation Criteria:

C1 - Minimum 4 years experience supporting procurement activities – 20 points

C2 - Minimum 2 years hands-on experience with Procurement tools, such as Workday, Flextrack, Ontario Tender Portal. - 15 points

C3 - Strong communication skills: verbal, written, active listening, conflict resolution and stress tolerance – 15 points

C4 - Effective time management and multi tasking skills – 15 points

C5 - Skilled in creating, tracking and maintaining project documentation and reporting; detail oriented – 15 points

C6 - Advanced experience with MS Office including MS Teams document repository and Excel – 10 points

C7 - Experience working with a multiple internal and external clients – 10 points

Total Evaluation Criteria - 100 Points

Deliverables

· Work with internal stakeholders and clients to ensure sourcing process is followed, and documents are complete and accurate

· Complete entries as required into the applicable procurement system (e.g. Workday and Flextrack)

· Maintain required documents and ensure a complete audit trail

· Analyze and prepare reports and other documentation as required

Assignment Type: This position is currently "Hybrid". The resource under this request will be required to work onsite as per Hiring Manager sole discretion.

Must Haves:

4+ years' experience with, and understanding, of Procurement principles and processes

4+ years' experience Proficient with Workday, Flextrack and/or eSourcing

Demonstrated ability to work well with various groups of internal and external clients while demonstrating customer service

Detail oriented with excellent organizational and time management skills

Proficient in MS Office, including MS Teams document repository and Excel