Analyst/Administrative Assistant

Salary

The salary range for this position is CAD $29.31 / Hr. - CAD $38.47 / Hr.

Job Summary

Come work as an Analyst / Administrative Assistant with Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for an Analyst / Administrative Assistant to join the General Administration team.

Apply today to join our team! As an Analyst / Administrative Assistant with Vancouver Coastal Health you will :

• Report to the Executive Director, the Analyst / Administrative Assistant, provides analytical support to the team for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools.
• Provide confidential administrative and secretarial assistance and research support to the Executive Director, and to the team.
• Maintains the Executive Director’s and management team’s appointment calendars, coordinates meetings, processes and prioritizes information, screens, triages and acts upon requests and inquiries, including confidential and sensitive information.
• Work independently and interfaces with other Executive Directors, Managers and staff at all levels of the organization.
• Effectively partner with other VCH departments such as the Decision Support team and liaises on behalf of the department with external agencies to coordinate the flow of information, keeping the Executive Director apprised of relevant issues and activities.

Qualifications

Education & Experience

• Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management, experience in information analysis and benchmarking, or an equivalent combination of education, training and experience.
• Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, . Microsoft Excel, Access, PowerPoint, Word, and Visio.

Knowledge & Abilities

• Employs expertise in the use of desktop computer applications to create a variety of documents, reports and presentations, and to maintain databases.
• Applies acquired skills and knowledge to efficiently and independently resolve administrative issues / problems.
• Effectively utilizes both verbal and written communication skills when providing advice or information or seeking / acquiring information.
• Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities.
• Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information.

Closing Statement

As per the current Public Health Orders, as of October 5, 2023, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19 or have received a single dose of the most-recent, updated COVID-19 vaccine.

Proof of vaccination status will be required.

Why Join Vancouver Coastal Health (VCH) :

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents.

At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families.

We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care.

We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.