Administrative Assistant

Purpose of this position

The Administrative Assistant Temp provides administrative support to the administration area and team members. This is a 6-month contract position.

Key responsibilities

• Provide administrative support in the form of data entry, quotations, correspondence, copying, filing and other duties as required
• Support the Purchasing function by receiving, opening and verifying invoices, matching packing slips. Monitor the AP email folders
• Enter data, update bookings, close files and assist with queries for the administration team and any other operational teams
• Provide support for other administration roles, including AP and AR
• Data entry into Maximo system
• Supporting admin team in policy and procedure reviews and inputting and uploading into systems
• Assist with monitoring programs, data collection, processing and reporting

Qualifications, Job Function, Technical Knowledge and Skills

• Minimum 3 years’ experience working in an office environment, preferably in a similar role
• Previous experience with AP / AR and / or in an industrial environment will be considered assets.
• Post-secondary education will be considered an asset
• Ability to work proactively to complete tasks and responsibilities independently
• Exercise discretion, tact and judgement when handling confidential and sensitive information
• Exceptional communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels
• Extremely detailed and quality oriented
• Exceptional computer skills and ability to quickly learn new software
• Proficient in MS Office Suite
• Excellent organizational and planning skills, so that workflow is managed efficiently and accurately
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.
• No phone calls or agencies please. DP World Canada is an equal opportunity employer. We thank all applicants for their interest;

however, only short-listed candidates will be contacted for an interview, testing and pre-employment medical examination.

To be eligible for hire, you must be legally entitled to work in Canada and must successfully obtain Transport Canada Security Clearance.

If you are looking for a dynamic work environment, competitive employment conditions and an opportunity to test your abilities, we invite you to blend your talent with our know-how and join the DP World team.

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