Administrative Assistant - Operation

Head-Office

JOB SUMMARY

The administrative assistant assists the company's Operations Director by performing administrative tasks related to the activities of the operations department.

SPECIFIC TASK

• Performs all secretarial tasks (transcribes documents, manages telephone calls, filing system, room reservations, creates reports, updates policies, etc.);
• Organizes meetings, convenes participants, attends meetings and produces summary reports;
• Drafts regular internal and external correspondence, and participates in the drafting of speeches, addresses and other information documents for the division;
• Responsible for translating documents and correspondence for the entire division;
• Responsible for the Operations Director's schedule, maintaining accounts of expenses, meetings and other matters;
• Follows up with Store Managers on requests made by the Operations Director and coordinates them;
• Responsible for organizing business trips, reservations, preparing agendas and necessary information files;
• Responsible for the organization of certain internal events for the division and participates in the organization of external events such as conventions, seminars, business meetings and others;
• Involvement in the operation of new store openings;
• Performs all other tasks related to the performance of his / her duties.

ELIGIBILITY CRITERIA

• College diploma or DEP in secretarial or similar field
• 5 to 7 years of relevant experience in administrative support with a management team
• Very good command of the Microsoft Office suite
• Flexible and available
• Ability to travel within the province of Quebec

COMPETENCIES

• Knowledge of professional environment
• Orientation towards quality work
• Technical and professional knowledge
• Interpersonal communication
• Time and priority management
• Autonomy
• Self-control
• Discretion and confidentiality
• Attention to detail

Groupe Adonis is dedicated to promoting a diverse workplace.

We will consider all qualified candidates for the position.