Executive Assistant - Emergency Response Services (ERS)

Position Overview

As the senior administrative employee within the portfolio, the Executive Assistant

• Provides administrative support within the Emergency Response Services portfolio, reporting to the Chief Operating Officer (COO).
• Organizes and prioritizes independently, the secretarial / administrative activities for the COO and ensures that all work is completed within established timeframes.
• Types, formats and proofreads a variety of material including : correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft.
• Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports.
• Reviews, evaluates and recommends new office / administrative procedures for the portfolio in the interest of efficiency and quality of service.
• Prepares and maintains policies and procedures for the administrative activities in the portfolio.
• Maintains positive working relationships with administrative and executive level leaders in a variety of health, government and public safety partners / stakeholders.

Experience

• Five years’ experience in a senior administrative position.
• Experience with e-mail and computerized calendars.
• Experience in scheduling and coordinating meetings.
• Experience recording and preparing minutes and agendas.
• Previous health care experience would be an asset.

Education (Degree / Diploma / Certificate)

Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification / Licensure / Registration

Not applicable

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Ability to compose correspondence on behalf of senior managers.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare and public safety agencies and all levels of management.
• Ability to maintain a high level of confidentiality.

Physical Requirements

Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.