Job Description
Job Description
Salary : About Us
Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex custom HVAC units for global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to become a leader in the industry, supported by our state-of-the-art 5-acre facility in Calgarys South Foothills Industrial Park.
Why Choose ICE Western
- Leading Technology : Work with advanced tools in a cutting-edge facility
- Global Reach : Our HVAC solutions are trusted worldwide
- Innovation-Driven : We push boundaries in HVAC design and performance
- Talented Team : Join over 200 skilled professionals dedicated to excellence
Position Summary
We are seeking a Document Control Specialist to join our Operations team. This role plays a critical part in managing and organizing technical documentation, ensuring compliance with quality standards, and supporting project workflows. The ideal candidate will bring strong administrative experience, attention to detail, and a proactive approach to problem-solving.
Key Responsibilities
Register, track, classify, and distribute electronic and hard copy documents including drawings, specifications, and vendor documentationBuild and update unit manuals and client drawing packagesMaintain records management systems and archive project documentationCoordinate meetings with clients and project managers, track minutes, and ensure documentation is completeCreate rating plates with ETL-approved logos and affix them to control panelsCompile supplier equipment data manuals and manage online project data archivesPerform internal QA and manufacturing auditsPrepare and maintain quality management documentationUpdate marketing materials and bill of materialsTake and catalog unit photos for quality assuranceReport defects and ensure compliance with standards and regulationsOther duties as requiredQualifications
Diploma or degree in Business Administration or equivalent experience23 years of experience in document control administrationElectrical background or trade skillset is an assetCertification in manufacturing or quality control is an assetExperience in construction and / or oil and gas industry preferredProficiency in Microsoft Office and AdobeStrong time management, planning, and organizational skillsExcellent communication and decision-making abilitiesAbility to work across diverse projects and meet multiple deadlinesWhat We Offer
Competitive WagesComprehensive Health, Dental & Vision Coverage Premiums fully paid by ICE WesternPaid VacationRRSP Matching PlanEmployee Assistance Program (EAP)Company Events and Team InitiativesFree On-Site ParkingAcknowledgement of job description : I have read and understand the job description regarding my employment with ICE Western Sales Ltd.