Document Control SpecialistIce Western • Calgary, AB, Canada

Document Control Specialist

Ice Western • Calgary, AB, Canada

30+ days ago

Job type

Full-time

Job description

Job Description

Salary : About Us

Since 1991, ICE Western Sales has been at the forefront of manufacturing highly complex custom HVAC units for global commercial and industrial markets. Our commitment to service, safety, and innovation has driven us to become a leader in the industry, supported by our state-of-the-art 5-acre facility in Calgarys South Foothills Industrial Park.

Why Choose ICE Western

Leading Technology : Work with advanced tools in a cutting-edge facility
Global Reach : Our HVAC solutions are trusted worldwide
Innovation-Driven : We push boundaries in HVAC design and performance
Talented Team : Join over 200 skilled professionals dedicated to excellence

Position Summary

We are seeking a Document Control Specialist to join our Operations team. This role plays a critical part in managing and organizing technical documentation, ensuring compliance with quality standards, and supporting project workflows. The ideal candidate will bring strong administrative experience, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities

Register, track, classify, and distribute electronic and hard copy documents including drawings, specifications, and vendor documentation

Build and update unit manuals and client drawing packages

Maintain records management systems and archive project documentation

Coordinate meetings with clients and project managers, track minutes, and ensure documentation is complete

Create rating plates with ETL-approved logos and affix them to control panels

Compile supplier equipment data manuals and manage online project data archives

Perform internal QA and manufacturing audits

Prepare and maintain quality management documentation

Update marketing materials and bill of materials

Take and catalog unit photos for quality assurance

Report defects and ensure compliance with standards and regulations

Other duties as required

Qualifications

Diploma or degree in Business Administration or equivalent experience

23 years of experience in document control administration

Electrical background or trade skillset is an asset

Certification in manufacturing or quality control is an asset

Experience in construction and / or oil and gas industry preferred

Proficiency in Microsoft Office and Adobe

Strong time management, planning, and organizational skills

Excellent communication and decision-making abilities

Ability to work across diverse projects and meet multiple deadlines

What We Offer

Competitive Wages

Comprehensive Health, Dental & Vision Coverage Premiums fully paid by ICE Western

Paid Vacation

RRSP Matching Plan

Employee Assistance Program (EAP)

Company Events and Team Initiatives

Free On-Site Parking

Acknowledgement of job description : I have read and understand the job description regarding my employment with ICE Western Sales Ltd.

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Document Control Specialist • Calgary, AB, Canada

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