Property Administrator

Property Administrator

ASAP

4 month contract

Burnaby

$23-$26

Your new Role :

Hays Specialist Recruitment has partnered with a Property Company based in Burnaby, BC. We are seeking a Property Administrator to join their team for a 4 month contract.

This position is full time hours, and fully in office.

Your responsibilities :

• Working with Property Managers, Property Administrators (operations and accounting), operations personnel on various properties on tasks as required.
• Manage procurement process including, but not limited to Purchase Order and Contract generation to execution. Maintain contract and contact matrixes.
• Collect, review, track Tenant Insurance Certificates, Sales Reports, contact information, and other information as required.

correspond with Tenants to ensure compliance to policies and Lease requirements.

• Manage confidential Lease files and files accordingly and document archiving including managing an electronic filing system.
• Assist with Tenant meetings, tenant engagement events, and assist with the building work order system.
• Perform various administrative duties including word processing, presentations, expense reports, filing, photocopying, maintenance of records, contracts administration, ordering of office supplies, general office assistance etc.
• Compilation and maintaining of all documentation binders, files, or electronic filing, as required.
• Maintain an excellent line of communication amongst the property manager, building operators, staff, property administrators, contractors, tenants, and other external parties.
• Assist with Fixtures and Chattels, plans inventory, and once a year site review. Prepare paperwork and reports as required.
• Prepare Tenant correspondence as required. Prepare tenant advisories as required.
• Manage Tenant and Vendor inquiries.
• Managing the administrative process for contractor documentation.
• Keeping records up to date and ensuring information is collected on time.
• Provide support for the PM team with administration, managing office supplies, couriers, staff IT and phone needs.

Qualifications :

• A post-secondary education is considered an asset.
• Previous office administrative experience is preferred.
• Passionate about the industry and aspiring to develop a long-term career in it.
• Highly organized with a strong attention to detail and comfortable working in a deadline driven fast paced environment.

What's in it for you :

The opportunity to work for a well respected property company, with many offices throughout the country. This is a great opportunity for someone who is looking to break into the property industry.

You will also get an hourly pay of $23-$26, depending on experience.