Summer Employment Program – Administrative Assistant (12-week)

POSITION SUMMARY

The Seabird Island Band is excited to once again be providing Summer Placement Programs for Post-Secondary students. The Administrative Assistant will be responsible for taking care of the essential everyday tasks like filing, record keeping, report preparation, scheduling, and data entry.

This is a term position that will end on August 30, 2024 or when you complete 420 hours.

Eligibility requirements :

• Must be Aboriginal status / non-status, on / off reserve who resides within the SASET catchment area.
• Must be 15 years of age or older and returning to school.
• Must have a valid Social Insurance number.
• Enrolled in full-time Post-Secondary School during 2023-2024 and returning full-time in September 2024.
• All Service Canada Personal Information Forms (PIFS) and Client Consent Forms (CC’s) must be submitted prior to commencement of program.

SUCCESS PROFILE

What does it take to be successful working at Seabird Island? Check out the top traits we’re looking for and see if you have the right mix.

• Active Listening : Giving full attention to what others are saying, taking time to understand points being made, asking appropriate questions, and not interrupting.
• Organized : Ability to process and organize electronic and paper documentation, information, and reports.
• Personable : A collaborative attitude, participating in the planning, developing, extending services, and promoting effective strategies to encourage a positive workplace atmosphere.
• Critical Thinking : Using logic and reasoning to identify strengths and weaknesses, alternative solutions, conclusions or approached to problems.

WORK THAT MATTERS

Seabird Island is located 1 kilometer from Agassiz, BC on the beautiful Fraser River, 120 km east of Vancouver.

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BENEFITS & PERKS

• Access to internal training programs, professional development, and skill enhancement,
• Collaboration with an interdisciplinary team,
• Casual dress code
• Increase confidence and ability to perform the assigned job role.
• Develop additional skills and knowledge.
• Benefit from personalized, one-on-one support from an experienced professional
• Develop breadth and depth of skills.
• Broaden your network and reduce isolation.
• Clarify future goals.

WHAT YOU'LL DO

• Provide general administrative and clerical support for routine office tasks.
• Assist in resolving any administrative problems.
• Respond to client queries on answer calls from customers regarding their inquiries.
• Assist clients to identify available resources and alternative means of support.
• Provide excellent customer service.
• Assist in completing program forms promptly and professionally.
• Maintain professional and accurate client service records.
• Maintain an up-to-date filing system.
• Printing, copying, scanning, and sorting meeting packages as required.
• Other duties or responsibilities as assigned by your Supervisor, Manager, Director, Executive Director or Chief & Council.

WHAT YOU BRING

• Ability to work as a member of a team
• Ability to take direction from the Supervisor
• Proficient computer skills with the Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams.)
• Proficient interpersonal and communication (written and verbal) skills.
• Ability to agree as well as adhere to Seabird Island Band Human Resources (HR), Finance, and Information Technology (IT) Policies and Procedures, etc.
• Knowledge, respect and understanding of Stó : lō culture, traditions and language or willingness to learn.
• Experience working with First Nations community is considered an asset.
• Satisfactory Criminal Record Check (CRC)

REPORTS TO :

Summer Program Supervisor

PRE-EMPLOYMENT SCREENING

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected.

All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.

Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S.

41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada;

however, we are not able to sponsor visas.

We thank you for your interest. Only those selected for an interview will be contacted.