Executive Assistant

We are seeking a motivated and organized Junior Executive Assistant / Receptionist to provide administrative and receptionist support to our team. The ideal candidate will be responsible for assisting with office management tasks, handling reception duties, and providing executive support to senior staff members. This role offers a great opportunity to develop your skills in administration and customer service in a dynamic, fast-paced environment.

Advantages

• In Office
• Monday - Friday
• Markham
• Be apart of a growing team
• Work closely with others!

Responsibilities

Reception Duties :

Greet and assist visitors in a professional and friendly manner.

Answer and direct phone calls to appropriate team members.

Manage office mail and deliveries, ensuring timely distribution.

Maintain and organize the reception area, ensuring it is welcoming and tidy.

Administrative Support :

Assist with scheduling appointments and maintaining calendars for senior executives.

Prepare and manage office correspondence, including emails, letters, and reports.

Help coordinate meetings, events, and travel arrangements.

Handle basic office tasks such as filing, photocopying, and document management.

General Office Assistance :

Ensure office supplies are stocked and reorder when necessary.

Help with basic data entry and other clerical tasks as required.

Assist with creating and updating presentations, reports, and spreadsheets.

Qualifications

High school diploma or equivalent; college degree preferred.

Previous experience (1-3 years) in a receptionist or administrative support role is a plus but not required.

Strong communication skills, both written and verbal.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Excellent organizational and multitasking abilities.

Positive attitude with a professional demeanor.

Ability to handle sensitive information with discretion.

Summary

If you are interested in this exciting opportunity, we encourage you to apply today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.