Administrative Assistant

The Opportunity :

You'll be a vital part of our dynamic environmental planning team! Your administrative skills will help us deliver innovative and impactful environmental projects across Ontario and Canada.

Join us and play a key role in our exciting journey towards a sustainable future.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging.
• Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

We will support you on and off the job so you can be fully present in both your work and home lives.

• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work.

Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

WeAreWSP

What you can expect to do here :

• You'll provide dedicated support to the Environmental Planning team.
• You'll complete quality reviews, and format, and prepare documents, including proposals, technical reports, letters, and memoranda.
• You'll attend and prepare minutes for meetings.
• You'll ensure regular updates to core documentation (e.g., curriculum vitae, protocols, digital resources) are undertaken efficiently to assist in productivity and team performance.
• Plan and coordinate meetings held in and out of the office.
• Organize travel arrangements for the team members : bookings of flights, hotels, and car rentals.
• You'll provide administrative support to other project teams and business units, as required.
• As an integral part of the administration team, you'll be required to develop an understanding of the business and the operations to provide appropriate assistance.
• You'll be a key administrative resource in the local office, performing an assortment of day-to-day tasks to ensure the office operates in a smooth manner (e.

g., coordination with the WSP Facilities and Information Technology teams, package shipments, office supplies inventory / orders, etc.).

You'll be part of a supportive team with opportunities to grow.

What you'll bring to WSP :

• Post-secondary diploma in business administration or a related discipline is preferable.
• Proven experience as an Administrative Assistant or other relevant experience providing administrative support.
• Excellent English verbal and written communication skills.
• Advanced knowledge of Microsoft and MS O365 applications (Word, SharePoint, Outlook, Teams, Excel, PowerPoint, etc.).
• Ease in adopting new tools.
• Can-do attitude with a proactive approach to problem-solving, strong decision-making, prioritizing and multi-tasking skills.
• Self-starter and resourceful.
• Exercise mature judgment and discretion in handling confidential and sensitive information and situations.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note :

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview.

This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.